Public Works Environmental Health and Occupational Safety Programs Manager

Full Job Announcement

DEFINITION 

Under general direction, develops, monitors, conducts, and administers safety and in compliance with federal, state and local safety, health and environmental regulations; performs professional administrative and technical duties concerning employee training, either personally or with assistance from training consultants; develops and delivers a variety of safety trainings; develops course materials for specialized technical and safety training, coordinates staff training efforts; and, performs other related duties as assigned.
 

DISTINGUISHING CHARACTERISTICS

This is a journey-level classification where incumbents perform complex, technical administrative work in support of safety and emergency preparedness efforts.  Incumbents must use technical, highly specialized knowledge in federal, state, and local laws, procedures, ordinances, and other regulatory information on safety and emergency preparedness. Incumbents research issues, analyze, and prepare written and verbal reports, and provide day-to-day program/project support.
 

SUPERVISION RECEIVED

Receives administrative direction and supervision from the Public Works Director or designee.   

SUPERVISION EXERCISED

May exercise direct supervision over assigned technical, clerical, or temporary employees.

Safety Program Functions

Interprets and explains applicable safety requirements and maintains safety program records; serves as the Public Works safety program coordinator and prepares agenda packets and minutes for the department/division Safety Committee; creates, tracks, reviews, and closes safety work orders; tracks safety training, identifies training needs, and arranges   safety training, including preparing contract documents for external trainers;  interprets data requests and generates reports based on assigned Key Performance Indicators (KPIs); continually monitors performance and procedures to ensure adherence to best management practices and safety regulations; assists in monitoring safety compliance; evaluates and controls environmental hazards by developing and modifying safety procedures and training sessions, and by providing safety training to Department employees; investigates hazards, accidents, and injuries; represents  Department on the City’s Central Safety Committee; meets regularly with the City’s Risk Manager; maintains employee training records and coordinates the acquisition of required training materials, represents the City and assists regulatory agencies during and after safety audits and coordinates corrective action and follow-up; evaluates technical training packages, including outline, text, and handouts written by instructors; develops and conducts technical training programs; coordinates the planning, development and implementation of Department training, and maintains records of individual training courses completed; inspects and monitors assigned facilities and job sites for compliance with federal, state, local safety, health, and environmental regulations; procures vendors, orders, and maintains safety supplies.

Emergency Preparedness Program Functions

Completes AWIA risk and resilience assessments; maintains and updates the Department’s Emergency Response Plan; maintains and updates shelter-in-place and evacuation plans; designs and facilitates emergency drills and tabletop exercises.

General Program Support Functions

Coordinates program/project efforts with other departments, organizations, and public agencies to make the program work more effectively; responds to inquiries from other departments, organizations, public agencies, and the general public; prepares contracts and monitors for program compliance; collects, verifies, and organizes statistical and informational data from a variety of sources; analyzes and interprets collected data providing comparative analyses as required; performs technical and clerical procedures specific to each project to complete project requirements; prepares written and verbal reports, as appropriate, in support of reasoned conclusions; keeps current of technological advances that can enhance research efforts. 

 Administrative Functions

Maintains an administrative records system for the assigned program/project area; collects and inputs demographic and program performance data into automated systems; maintains specialized databases, including software upgrades; 

gathers and translates statistical data and prepares and maintains accurate reports and spreadsheets, including reports to federal, state, and local agencies; drafts, prepares, and proofreads correspondence, minutes, reports, documents, and agreements for supervisor’s review in conformance with departmental policies, practices, and procedures; may assist with the completion of the annual budget and other special reports for the program/project area to which assigned; prepares Requests for Proposal or Qualification to secure special services and products; reviews invoices for accuracy and processes them for payment; and maintains scheduling and event calendars.

Job Announcement

Demonstrated Knowledge of:  
 Occupational hazards and standard safety procedures; pertinent federal, state, and local laws, regulations, policies, specifications, and standards governing industrial safety, loss prevention, environmental compliance, disaster response, emergency preparedness, and accident prevention for both field and office environments  

Rules and regulations about the handling, storage, and disposal of hazardous and toxic materials; principles and practices of assessment, inspections, and investigations as related to job responsibilities; data collection methods; general functions and objectives of municipal government; program monitoring and evaluation methods; principles, practices, procedures, terminology, methodology, research techniques, laws, rules, and regulations about the program area to which assigned; community referral services and agencies; basic accounting techniques; contractual agreements of the assigned area; modern office practices and procedures; proper English usage, spelling, grammar, punctuation and demonstrated proficiency; effective communication techniques; business letter writing formats; records maintenance, alphabetic and numeric filing systems; operation of modern office equipment; and personal computer operating systems and software applications.
  
 Demonstrated Skills to:  

Interpret rules and regulations; track assorted details and keep a variety of projects moving forward simultaneously; collect and organize data; operate a computer; analyze problems and develop solutions using initiative, tact, and good judgment; work independently and in a team; meet deadlines; remain flexible and adapt to changing conditions; handle a variety of projects/tasks simultaneously; ensure that service is positive, prompt, and accurate and follow-up is timely; work with individuals of varied ethnic, social, and economic backgrounds; respond to customer needs in a professional, creative, and courteous manner; organize and effectively manage office functions; effectively communicate, both verbally and in writing; read maps and plans; operate modern office equipment; maintain an accurate up-to-date filing system; relate effectively with those contacted in the course of work; work with minimal supervision; research and organize information from various sources for report writing and/or problem solving; develop solutions within established guidelines, use initiative, tact, and good judgment to solve problems; be flexible and adapt to changing conditions; utilize personal computers and computer software to perform word processing, spreadsheet, and specialized functions; and exemplify an enthusiastic, resourceful, and effective service attitude with the public, co-workers, and others.  
 

Ability to:  

Learn, interpret, and apply City, division, and Department rules, regulations, ordinances, policies, and practices; communicate clearly in writing and orally; and effectively apply the required knowledge and skills in the daily performance of assigned duties.
 

Experience, Education, and Training Guidelines:

Any combination of experience, education, and training that would provide the best-qualified candidates. A typical way to obtain  the knowledge, skills, and abilities would be:

Experience:  Three years of progressively responsible experience involving safety program regulatory compliance monitoring, research, report writing, staff training, and policy development.

Education:  Equivalent to a bachelor’s degree from an accredited college or university with major coursework in occupational health and safety, industrial safety, environmental safety, construction technology, business administration, public administration, or a related field.  Directly related experience may be considered in lieu of the highly desirable education. 

Training:  Any recent training, such as academic courses and certification programs, which are relevant to this job classification, is highly desirable.

License:  Requires the possession of a valid California driver's license and a satisfactory driving record as determined by the City.

Other Requirements:  Willingness and ability to work the hours necessary to accomplish the assigned duties; attend evening meetings; and travel out of town and attend workshops, conferences, seminars, and meetings during work and non-work hours.

Special Requirements:  Essential duties require the mental and/or physical ability to work in a standard office environment and on construction sites; read fine print and computer monitors; converse in person and over the telephone; write and take notes; operate a computer and calculator; bend, stoop, stretch, and reach; attend numerous off site meetings at various locations throughout the day; and strength to safely lift and maneuver office supplies and equipment weighing up to 50 pounds.