Automotive Deal Biller

Deal Biller

About Ricart: We were founded in 1953 as a family-owned business, and we strive every day to provide our customers, vendors, and employees with world-class services, one experience and encounter at a time. While we all have different skill sets and personalities, we use our Rules of the Road- Driven, Trusted, Sharp, Welcome, & One Team to keep us in the right lane and guide our every action.

In order to be eligible for employment with Ricart, you must possess and maintain a valid driver’s license that contains 6 points or lower.

About the role: The Deal Biller ensures all new, used, and wholesale vehicle sales are processed accurately and efficiently. This role acts as the bridge between the Sales/Finance (F&I) department and the Accounting office, verifying all documentation for accuracy and compliance, funding deals with lenders, and calculating commissions.

This is a full-time, on-site position.

Key Competencies

• Attention to detail and accuracy
• Basic accounting knowledge
• Strong organizational skills
• Time management and dependability
• Professional communication skills

Responsibilities:

Deal Processing

• Post finalized new, used, and wholesale deals into the Dealer Management System (DMS)

Documentation Review

• Review deal jackets for completeness, including signatures, accurate pricing, VIN verification, and proper tax/title documentation

Financing & Funding

• Submit contracts to financial institutions, monitor contracts-in-transit, and ensure prompt funding

Trade-ins & Payoffs

• Process payoff checks for trade-ins and mail to appropriate financial institutions in a timely manner

Compliance & Filing

• Maintain organized records for auditing purposes, adhering to state, federal, and company regulations

Communication

• Collaborate with sales consultants, managers, and F&I to resolve discrepancies in a timely manner

The duties and responsibilities defined above are not an all inclusive list, but a general summary of typical duties. Individuals in this position may be asked to perform a wide range of related tasks to ensure that the sales and service goals for the team are met and that the highest level of customer service is always provided.

Requirements:

• High school diploma or GED required; coursework in accounting or business preferred
• 0–2 years of accounting or clerical experience; dealership experience a plus
• Basic proficiency with Microsoft Office, especially Excel, Google Suites
• Experience with dealership management systems (CDK) a plus
• Strong attention to detail and ability to follow instructions
• Ability to manage multiple tasks in a structured, deadline-driven environment
• Professional attitude and ability to maintain confidentiality

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.