Senior Course Scheduler, Electrical and Computer Engineering in Cockrell School of Engineering

Job Posting Title:

Senior Course Scheduler, Electrical and Computer Engineering in Cockrell School of Engineering

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Hiring Department:

Chandra Department of Electrical and Computer Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Nov 01, 2026

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders. UT Austin, recognized by Forbes as one of America’s Best Large Employers, provides outstanding employee benefits and total rewards packages that include:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

About ECE

The Chandra Family Department of Electrical and Computer Engineering (ECE) is the largest department in the Cockrell School of Engineering with more than 2,500 students and 80 faculty. Our outstanding faculty bring state-of-the-art research, development, and design experience into the classroom, ensuring that our students and alumni are amongst the best in their fields and that our research advances the scientific community as well as society and business.

 

Purpose

The Senior Course Scheduler, under limited supervision, works closely with academic units to schedule classes and/or course-related programming, including updates and cancellations by coordinating data entry and proofing schedules using automated scheduling and registration systems. Ensures appropriate classroom facilities are available. Keeps departments apprised of changes in policies and deadlines within required notification period. Problem solve and troubleshoot escalated issues or complex issues to resolution. Review requested changes with departments. Coordinate and monitor departmental compliance with various reporting structures, including but not limited to, course instructor surveys and final exam reporting. Prepare reports to advise space planning, the configuration of classes for student allocation and the provision of room booking as well as other related reports. Facilitate teaching assistant assignments and allocations and manage the TA application at direction of faculty TA coordinator and Associate Chair of academic affairs. May assist with the development and implementation of policies and procedures to improve work processes and tasks.

 

Responsibilities

• Course Scheduling and Management: Oversee scheduling courses for the department, including Individual Instruction courses. Work with faculty leadership to resolve disputes and improve course scheduling. Implement college and departmental teaching loads and enrollment requirements. Oversee course inventory management, including updating Faculty and Student Electronic Tracking System (FaSET).
• Serve as the administrator of Course Instructor Surveys (CIS). Manage grade reporting, input, and changes for all courses including for Independent Study courses, and Course Flags. Collect course syllabi and faculty CV's each semester and upload them to the UT Registrar site for public viewing. Process Authorization to Teach Graduate Course forms and exam waivers (if applicable).
• Coordinate yearly Graduate Site Visit including establishing budget and reporting on expenditures, venue and catering contracts, group travel authorizations and arrangements, arranging agenda and logistics.
• Serve as department liaison for student funding requests for academic-related competition and conference travel.  Collaborate with Engineering Student Services on student org funding and associated travel arrangements.
• At the direction of the faculty teaching assistant coordinator and Associate Chair of academic affairs, facilitate TA assignments and allocations and manage the TA application. Communicate with faculty, coordinate with Human Resources and Graduate Advising on appointments and tuition and serve as an additional point of contact for TAs.
• Other related functions as assigned

 

Required Qualifications

• Bachelor's degree in a related field.
• At least three (3) years of relevant administrative experience.
• Demonstrated ability to multitask and meet deadlines.
• Demonstrated ability to work with accuracy and attention to detail and follow instructions.
• Excellent problem-solving, interpersonal, verbal and written communication skills.
• Ability to be goal-driven and work independently or as a team member.
• Solid knowledge of office productivity tools (Microsoft Office).

 

Relevant education and experience may be substituted as appropriate.

 

Preferred Qualifications

• More than three (3) years of relevant administrative experience.
• Experience in higher education, particularly in a STEM environment or with a significant research operation.
• Experience in administrative support functions in a large unit in a faculty-facing position.

Salary Range

$53,500+ depending on qualifications

 

Working Conditions

• Work is performed in a standard office environment.
• Repetitive use of keyboard at workstation.
• Position includes significant travel is required (if applicable)
• Work outside of standard business hours, including evenings and weekends, is required.

 

Work Shift

• Standard business hours are Monday – Friday 8:00 a.m. to 5 p.m.
• Work outside of normal business hours may be required on an occasional basis during peak times or for special events

 

Required Materials

• Resume/CV
• Letter of interest
• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

 

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile. This information will be pulled into your application. The application is one page, and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.