ASSISTANT COURT MANAGER - Justice of the Peace Precinct 7

The Justice Court Manager Assistant will be responsible for assisting with the daily functions of the Justice of the Peace – Pct #’s (1-8) including supervising the daily operations of the department and oversee the quality of the work completed. Oversees office assuring compliance with all statutes, rules, and court orders as well as departmental and court policies. Train clerks, schedule work assignments as needed and handle difficult problems. Monitor and report to Court Manager departmental resources and evaluate staff performance. Assist in the research and implementation of new programs and procedures. Assume the duties of Justice Courts Manager in his or her absence.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Supervises, trains, monitors, and evaluates clerk performance identifying strengths and weaknesses and reports these to the Court Manager for further evaluation.
• Manages personnel resources by assisting with interviewing and screening of new applicants and making recommendations for hiring, promotions, demotions and terminations. 
• Plans and assigns daily workload. 
• Provides daily or frequent reports to the Court Manager. 
• Acts as first level resource for staff questions regarding customer issues, policies, etc. 
• Assists Court Manager in the coordination with other departments to expedite work and improve performance. 
• Performs quality checks of department staff work and makes corrections as necessary. 
• Recommends policies and procedures to the Court Manager as needed and enforces procedures to expedite and improve processes. 
• Participates in personnel matters including disciplinary actions and the resolution of departmental disputes. 
• Conducts meetings with management. Prepares and presents informational presentations for staff meetings. 
• Prepares requisitions for supplies. 
• Coordinates equipment maintenance and service calls and assists Court Manager with compilation of statistical data used for determining future budget needs. 
• Assists management with reviewing and tracking legislative bills to determine the impact on the Justice Court’s Office as required by management. 
• Assists management with monitoring monetary transactions and procedures performed by other clerks to ensure compliance with Justice Courts and County Auditor policies. 
• Responsible for ensuring that daily deposits are retrieved by armored car service.
• Routinely answers customer questions and provides case information to attorneys and the public. Explains and applies complex legal procedural information as it relates to filing requirements and compliance with court orders and policies. 
• Attends court hearings and trials to assist Judge, process court evidence and exhibits by inputting date into the court management system, and draft judgments as trials are being conducted. 
• Responsible for efficient docket and trial management for civil, criminal, and administrative cases. 
• Monitors compliance of legal notices and demands related to eviction appeals for non-payment of rent cases. 
• Monitors records retention in compliance with County procedures and State laws, providing for the efficient retrieval, delivery, and refile cycle of all closed files. 
• Prepares reports, correspondence, and legal documents drawing from a variety of sources within and outside the department including citations, letters, orders, motions, warrants, appeals, bonds, hearings, arraignments, and abstract of judgments. Adheres to all requirements and timeframes as directed by law, policies, and procedures. 
• Assumes all duties of the Court Manager in his/her absence. Such as but not limited to processing all financial transactions and adjustments and preparing and completing monthly Auditor reports. 
• Assumes all duties of an Administrative Court Clerk when needed. Such as but not limited to processing, inputting, and recording new case filings, subsequent filings, and filing fees into the case management system. 
• Performs all other duties involved in the operation of the business as assigned or required.

Knowledge, Skills, & Abilities:

• Excellent customer service and communication skills, both verbal and written. 
• Ability to work in a fast-paced environment. 
• Must be able to stay organized and know how to prioritize the workload. 
• Ability to work independently and as part of a team. 
• Competency with computers and Microsoft Office 365 Suite. 
• Advanced analytical skills.   
• Must be bondable and a Notary Public if required by Judge. 
• Must attend continuing education seminars and training as required by Judge.
• Must obtain Court Personnel Certification within two (2) years of employment. May consider accredited legal training program, school, or university in lieu of Court Personnel Certification.   
• Must have strong oral and written communication skills and advanced technological experience. 
• Must be able to multi-task in a fast-paced and high stress environment. 
• Must be able to perform complex clerical duties related to trial docket efficiency.

• Associate’s degree or equivalent.  
• Four (4) years of experience in a legal/judicial setting (i.e. law office, court or legal department of a business). May consider four (4) years of office experience. Additional years of education will substitute for required years of experience on a year-for-year basis.  

Preferred Requirements:

• Master Court Certification within two (2) years of employment is preferred.

While performing the duties of this position, the incumbent may be required to bend, hear, keyboard, sit, stand, talk, work alone and with others, and work overtime. Must be able to lift up to 25lbs.