Recruiting Administrative Specialist Hybrid

Description

• Create, update, and maintain job postings across recruiting platforms.
• Maintain accurate applicant information in our Applicant Tracking System (ATS).
• Monitor open positions, follow up on outstanding tasks, and ensure filled positions are closed.
• Organize recruiting documents, templates, and tracking spreadsheets.
• Assist with weekly recruiting reports and maintain accurate hiring data.
• Help identify opportunities to improve recruiting processes.

• Prepare offer letters and coordinate approval processes.
• Track outstanding offers and follow up to ensure timely completion.
• Initiate onboarding paperwork and coordinate with HR to prepare for new hires.
• Maintain organized records and standardized checklists throughout the hiring process.

• Assist with planning and coordinating university visits, career fairs, and recruiting events.
• Manage event registrations, schedules, materials, and logistics.
• Maintain student and internship records, including clinical rotation information.
• Assist with internship coordination, student communications, and follow-up activities.
• Track recruiting event participation and student outreach efforts.

• Communicate with clinic directors and hiring managers regarding recruiting procedures and outstanding tasks.
• Follow up on hiring timelines and required documentation.
• Maintain recruiting procedures, administrative resources, and workflow checklists.
• Assist with special projects and other Talent Acquisition initiatives.
• Support improvements to recruiting systems and processes.

• At least 1 year of administrative experience, preferably in recruiting, HR, or a related field.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Professionalism and discretion when handling confidential information.
• Willingness to learn new software and administrative systems.

• Experience using an Applicant Tracking System (ATS), such as Greenhouse or Paylocity.
• Previous experience in recruiting coordination, onboarding, or HR administration.
• Experience coordinating events, scheduling, or administrative projects.
• Familiarity with SharePoint or other document management systems.
• Experience working in healthcare or a multi-location organization.

• Hybrid Work Schedule 3 days in office 
• Medical, dental, vision, and life insurance
• 401(k) with a 3% company match
• Paid time off (PTO)
• Wellness incentives
• Training and professional development opportunities
• Opportunities for growth within Human Resources and Talent Acquisition

Requirements

• High School Diploma or GED preferred.
• Must be 18 years old or older and eligible to work in the US
• Competency in customer service, organization, effective communication, problem-solving, and confidentiality.
• Ability to learn and use various technologies.