Supply chain Executive

We are an established Indonesian bakery brand expanding its operations in Malaysia. We are seeking a Supply Chain Executive to manage sourcing, procurement, import coordination and inventory planning to support their local operations.

Role Summary

Responsible for ensuring the timely and cost-effective supply of ingredients, finished products, packaging and operational supplies. The role works closely with suppliers in Malaysia and Indonesia, logistics providers and internal teams to maintain product availability, quality and inventory accuracy.

Key Responsibilities

*Sourcing & Procurement*

- Source and evaluate local and overseas suppliers for bakery ingredients, finished products, packaging, equipment and operational supplies.

- Obtain quotations, compare costs and negotiate pricing, payment terms, minimum order quantities and delivery schedules.

- Prepare purchase orders and follow up on deliveries to meet operational requirements.

- Develop alternative suppliers to reduce supply disruptions and improve cost efficiency.

- Monitor supplier performance, product quality and compliance with agreed specifications.

*Import & Logistics Coordination*

- Coordinate shipments from Indonesia and other overseas suppliers to Malaysia.

- Liaise with freight forwarders, shipping agents, customs agents and relevant parties on shipment arrangements and clearance.

- Coordinate required shipping documents, permits and supporting product documentation with suppliers and appointed agents.

- Track shipment schedules and resolve delays, shortages, damage or discrepancies.

- Monitor freight charges, clearance expenses and total landed costs.

- Coordinate appropriate handling, storage and temperature control for products that require them.

*Inventory & Supply Planning*

- Plan purchases and replenishment based on sales forecasts, production needs, outlet demand and supplier lead times.

- Set and monitor stock levels, reorder points and safety stock to minimise shortages and excess inventory.

- Monitor expiry dates and implement first-expiry, first-out (FEFO) stock rotation.

- Coordinate stock counts, investigate discrepancies and maintain accurate inventory records.

- Monitor slow-moving, damaged and expired stock, and recommend actions to reduce wastage.

- Coordinate deliveries and stock transfers between suppliers, warehouses and outlets.

*Operational Support & Reporting*

- Work closely with operations, outlets, production and finance teams to support daily requirements, new outlet openings and promotional activities.

- Maintain purchasing, supplier, shipment and inventory records.

- Verify supplier invoices against purchase orders and delivery records, and resolve discrepancies with finance.

- Prepare reports on purchasing expenditure, inventory levels, wastage and supplier performance.

- Support food safety, quality and applicable halal documentation requirements.

- Establish and improve procurement and inventory procedures as the Malaysian business grows.

### Requirements

- Diploma or degree in Supply Chain Management, Logistics, Business Administration or a related field.

- At least 2–3 years of relevant experience in procurement, supply chain or inventory management, preferably within bakery, food manufacturing, F&B or FMCG.

- Experience coordinating imported food products and working with freight forwarders or customs agents is an advantage.

- Familiarity with shelf-life management, FEFO practices and food storage requirements.

- Strong negotiation, planning, analytical and problem-solving skills.

- Proficient in Microsoft Excel; experience with inventory or ERP systems is an advantage.

- Good communication skills in English and Bahasa Malaysia; proficiency in Bahasa Indonesia is an advantage for supplier coordination.

- Hands-on, organised and comfortable supporting a business during its setup and expansion phase.

Remuneration

Commensurate with qualifications and experience.

Consultant in Charge

Kim Tan

+60 16-353 0562 

[email protected]