Temporary Administrative Aide

The Administrative Aide will perform a variety of routine administrative and clerical support duties in support of the Parks, Recreation and Community Services department operations. This position is temporary, hourly, and not overtime exempt and works 20-29 hours per week.  The expected end-date for this position is approximately mid to late February 2027.  

The Administrative Aide receives general supervision from the assigned supervisor and/or lead worker.

This position is open until filled.  First review of applications will be on November 9, 2026.  Prompt application prior to Nov. 9 is encouraged to be considered in the first round of application reviews.

• Perform general administrative support duties to assigned division or department. 
• Provide responsible staff assistance and support to the assigned supervisor.
• Provide customer service by answering telephone calls and responding to inquiries from the public. 
• Conduct basic research and analysis and assist in preparing written reports. 
• Maintain files and manage databases. 
• Assist with purchasing activities and basic accounting or record-keeping functions. 
• Receive, sort, and distribute incoming and outgoing mail and correspondence.
• Assist in a variety of department operations; perform special projects and assignments as requested.

Marginal Functions:

• Serve as emergency response worker as necessary.
• Perform related duties and responsibilities as required.

Knowledge of:

• Basic computer applications including word processing and spreadsheet software.
• Modern office procedures, methods, and equipment.   
• Principles and practices of customer service.
• Basic letter writing and basic report preparation techniques.
• Principles and procedures of record keeping and filing.
• Methods of research and report preparation.
• English usage, spelling, grammar, and punctuation.

Ability to:

• Understand and follow oral and written instructions.
• Communicate clearly and concisely, both orally and in writing.
• Maintain records and prepare correspondence and reports.
• Prioritize and manage multiple assignments and deadlines. 
• Establish and maintain effective working relationships with those contacted in the course of work.
• Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
• Maintain mental capacity, which allows for effective interaction and communication with others.
• Operate and use modern office equipment including computers, printers and copiers.

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience
One year of general administrative experience is desirable.
Training
Equivalent to the completion of the twelfth grade. Specialized administrative training is desirable. 
Environmental Conditions:  Office environment; exposure to computer screens.
Physical Conditions:  Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing, and pulling; kneeling, bending, stooping, or reaching; handling; use of fingers; talking; hearing; near acuity.