Recruitment Coordinator

About Savvital

Savvital is a premier global BPO and managed services provider, delivering back-office operations, talent solutions, and client management services to leading organizations across North America. We empower our clients by providing dedicated, high-performing offshore teams that drive efficiency, scale, and operational excellence.

Role Overview

We are looking for a highly organized, detail-oriented Recruitment Coordinator to support high-volume staffing programs managed through Managed Service Providers (MSP) and Vendor Management Systems (VMS).

In this role, you will coordinate the administrative recruitment lifecycle—from receiving job requisitions to candidate submission, interview scheduling, and placement tracking. You will serve as the central operational bridge between Client Managers, recruiters, and client MSP/VMS platforms.

Key Responsibilities

• Job Requisition Management:
• Monitor incoming job requisitions daily across client VMS platforms (e.g., Fieldglass, Beeline).
• Accurately input requisition data into Bullhorn ATS and promptly broadcast open roles to assigned recruitment teams.
• Candidate Submission Coordination:
• Receive candidate profiles and resumes from internal recruiters.
• Audit submissions for completeness, formatting, accuracy, and client compliance requirements.
• Upload formatted candidate packages into client VMS portals within tight deadlines.
• Recruitment Workflow & Schedule Management:
• Track candidate progress, gather client feedback, and distribute updates to recruiters.
• Coordinate and schedule interview availability between candidates, recruiters, and client managers.
• Facilitate administrative follow-ups throughout the hiring and placement pipeline.
• Compliance & Onboarding Support:
• Coordinate candidate documentation, certifications, background check requests, and drug screenings as required by specific VMS programs.
• Ensure all candidate files meet program-specific compliance benchmarks before deployment.
• ATS & VMS Administration:
• Maintain real-time data integrity across internal Bullhorn ATS and client VMS platforms.
• Track requisitions, submittals, interviews, offers, placements, and start dates accurately.
• Cross-Team Communication:
• Act as the primary administrative point of contact connecting recruiters, account leaders, and MSP/VMS program teams to eliminate bottlenecks.

Required Qualifications & Experience

• Experience: 1.5 to 2+ years of hands-on experience in recruitment operations, staffing coordination, or recruitment administration, specifically supporting North American (US/Canada) staffing or recruitment markets.
• ATS Expertise: Direct experience working within an Applicant Tracking System (ATS); proficiency in Bullhorn is strongly preferred.
• VMS Knowledge: Hands-on exposure to Vendor Management Systems (e.g., SAP Fieldglass, Beeline, FieldNation, Workday) is highly desirable.
• Process Understanding: Clear understanding of the full recruitment lifecycle (requisition creation $\rightarrow$ submission $\rightarrow$ interview $\rightarrow$ offer $\rightarrow$ placement).
• Communication Skills: Professional, flawless written and spoken English communication skills.
• Operational Drive: High attention to detail, exceptional organizational skills, and the ability to multitask under high-volume, deadline-driven conditions.

What Success Looks Like

• Accuracy: Zero-error entry of requisitions into ATS and candidate files into client VMS systems.
• Speed & SLA Compliance: Rapid turnaround on requisition broadcasting and candidate submittals before client deadlines.
• Seamless Operations: Efficient scheduling, prompt feedback delivery, and proactive tracking of candidate onboarding requirements.
• Data Integrity: ATS and VMS platforms remain 100% updated and reflect real-time recruitment pipeline metrics.

What We Offer

• Market-competitive salary package.
• Performance and operational bonuses.
• Medical and health coverage.
• Paid time off (PTO) and company holidays.
• Structured career development and internal advancement pathways.
• A supportive, fast-paced global work environment.