- Salary
- $24 – $31/hr
- Location
- WI, WI, WI
- Seniority
- Mid
- Education
- Associate
- Closing date
- Today
- Source
- GovernmentJobs
Description
The Deputy Clerk/Treasurer provides administrative, records management, election, licensing, treasury, and customer service support for the Clerk/Treasurer's Office. The position assists with the administration of official records, elections, licensing activities, tax collection, and financial transactions while serving as backup to the Clerk/Treasurer. The Deputy Clerk/Treasurer acts on behalf of the Clerk/Treasurer during designated absences.
The following duties and responsibilities are not to be construed as exclusive or all-inclusive. Other duties and responsibilities may be assigned and required.
Office Operations
- Assists with the daily operations of the Clerk/Treasurer's Office.
- Prepares correspondence, reports, notices, forms, and other departmental documents.
- Maintains office records, files, schedules, and administrative systems.
- Provides front-counter, telephone, and email support.
Elections Administration
- Assists in the administration of federal, state, and local elections.
- Maintains election records and voter information systems.
- Assists with election worker coordination, absentee voting, polling place preparation, and election reporting.
- Provides election information to voters and candidates.
Common Council and Records Support
- Assists in preparing agendas, minutes, resolutions, ordinances, and meeting materials.
- Maintains official City records and assists with records retention, archival, and document management practices.
- Assists with public records requests, records retention, document retrieval, and open meetings requirements.
- Supports assigned boards, commissions, and committees through agenda preparation, minute taking, recordkeeping, and related administrative duties
Licensing and Permits
- Processes municipal licenses, permits, and renewals.
- Assists applicants with forms, procedures, and requirements.
- Maintains licensing records and related documentation.
Treasury Functions
- Receives and processes payments, taxes, licenses, permits, and fees.
- Prepares deposits and reconciles daily transactions.
- Assists with tax collection, accounts receivable, accounts payable, and financial recordkeeping activities.
- Maintains compliance with established financial controls and procedures.
Public Service
- Provides customer service and public information.
- Assists residents, businesses, elected officials, and staff.
- Maintains professionalism, confidentiality, and impartiality in all interactions.
Other Duties
- Performs duties delegated by the Clerk/Treasurer and serves as Acting Clerk/Treasurer during designated absences in accordance with Wisconsin Statutes and City ordinances.
- Attends meetings and training as assigned.
- Serves as a Notary Public or obtains and maintains a Notary Public commission as required.
- Performs other duties as assigned.
Education and Experience
- High school diploma or equivalent.
- Three years of progressively responsible administrative, financial, records management, customer service, or municipal experience.
- Equivalent combinations of education and experience may be considered.
Preferred Qualifications
- Associate degree in Public Administration, Business Administration, Accounting, Finance, or a related field.
- Municipal government experience.
- Wisconsin Certified Municipal Clerk (WCMC), Certified Municipal Clerk (CMC), or ability to obtain WCMD certification within a timeframe established by the City.
- Attend 4-year Municipal Clerks and Treasurers Institute for Clerk Track and Treasurer Completion Courses.
- Valid Wisconsin Driver’s License
- Knowledge of general office administration and recordkeeping practices.
- Ability to learn and apply municipal procedures, laws, and regulations.
- Ability to maintain accurate records and perform detailed work.
- Ability to communicate effectively with the public and coworkers.
- Ability to handle confidential information appropriately.
- Strong organizational, customer service, and computer skills.
Working Conditions
- Environment: Work is primarily inside and sedentary in nature.
- Physical: Includes sitting and/or standing for extended period of time, walking, bending, stooping, and lifting up to approximately 30 lbs or less. Work may include extended periods of time viewing a computer video monitor and/or operating a keyboard. Work may include operation of a motor vehicle. Employee may be exposed to hazardous materials. Work activity does not entail predictable or unpredictable exposure to blood or body fluids.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills
Accounts PayableAccounts ReceivableComplianceCustomer Service