Supplier Management & QHSSE Coordinator

Job Description

Our client, an international supply-chain and logistics services group, is seeking a proactive, organised and detail-oriented Supplier Management & QHSSE Coordinator to support its Supplier Management and Quality, Health, Safety, Security and Environment (QHSSE) functions.

The successful candidate will play a key role in maintaining supplier records, compliance documentation and QHSSE systems, ensuring that all relevant information is accurate, up to date and readily available for audits and internal reviews. The role involves coordinating supplier onboarding and compliance activities, supporting audit processes, maintaining document control systems and assisting with reporting and continuous improvement initiatives while working closely with managers and colleagues across an international team.

Key Responsibilities

Supplier Management

• Support supplier registration, vetting, due diligence and onboarding processes, ensuring all required approvals are obtained before suppliers are engaged.
• Monitor supplier contract renewals and updates, ensuring contracts are reviewed before their expiry dates.
• Maintain supplier master data, certificates and compliance records, including tracking validity dates and following up on missing or expired documentation.
• Monitor supplier compliance with company standards, ethical practices and applicable legal requirements, escalating any identified gaps or concerns.
• Assist with supplier risk assessments and quality analysis before business commitments are made.

Quality, Health, Safety, Security & Environment (QHSSE)

• Support internal, external and supplier audits by preparing relevant documentation, maintaining action logs and following up with responsible stakeholders until findings are resolved.
• Complete customer vetting, Know Your Customer (KYC) and due diligence forms accurately and within specified deadlines.
• Maintain document control registers, filing structures and version control within SharePoint.
• Review incident and improvement reports for completeness, coordinate them for further assessment and monitor corrective actions.
• Support QHSSE communication and awareness initiatives, including maintaining and sharing relevant updates through SharePoint.

Reporting & Continuous Improvement

• Collect, validate and summarise supplier management and QHSSE performance indicators (KPIs), identifying gaps, trends and areas for improvement.
• Identify and utilise approved AI tools to improve data handling, processes and system settings.
• Complete all mandatory training requirements and share relevant knowledge and best practices across the team.
• Provide backup support for routine responsibilities during periods of colleague absence.

Requirements & Qualifications

• Educational qualifications, professional courses or relevant work experience in Quality Assurance (QA), Health, Safety and Environment (HSSE), Supplier Management or a related field.
• Previous exposure to KYC, supplier vetting, due diligence or compliance management would be an advantage.
• Strong command of written and spoken English.
• Proficiency in Microsoft 365 applications, particularly Outlook, SharePoint, Excel, Teams and Forms.
• Ability to learn and adapt to new systems, tools and processes.
• Strong attention to detail, organisational skills and ability to maintain accurate records.
• High sense of accountability, ownership and ability to follow through on assigned tasks.
• Good judgement and ability to identify issues and escalate concerns appropriately.
• Experience using AI tools would be an added advantage.
• Ability to handle confidential supplier, customer, incident and employee information with professionalism and discretion.

Key Competencies

• Accountability
• Ethics and Integrity
• Impact and Influence
• Relationship Building
• Communication Skills
• Decision-Making
• Negotiation Skills
• Planning and Organisational Skills
• Collaboration and Supportiveness
• Focus on Mutual Benefit