- Location
- Milan, Italy
- Workplace
- Onsite
- Type
- Full-time
- Department
- Administration
- Closing date
- 6 days ago
- Source
- Workday
Description
Job Summary
Are you an organized and proactive professional who enjoys supporting office operations and keeping everything running smoothly?IFF is a global leader in flavors, fragrances, food ingredients and health & biosciences. We deliver sustainable innovations that elevate everyday products.
The role is based in Milano, Italy (onsite role). Be part of a collaborative, supportive and fast-paced team where together we can achieve great results and create a positive workplace experience.
Where You’ll Make a Difference
• Support the daily operations of the office to ensure a smooth and efficient environment
• Coordinate office logistics, supplies, and vendor relationships
• Manage invoices, track payments, and support basic finance and administrative processes
• Liaise with external suppliers and internal teams for billing and operational matters
• Organize meeting rooms, events, and internal activities
• Provide general administrative support to the team
• Handle incoming and outgoing mail and deliveries
• Act as a point of contact for employees’ office-related needs
• Support reception duties (welcoming visitors, handling calls) as part of the role
• Coordinate office logistics, supplies, and vendor relationships
• Manage invoices, track payments, and support basic finance and administrative processes
• Liaise with external suppliers and internal teams for billing and operational matters
• Organize meeting rooms, events, and internal activities
• Provide general administrative support to the team
• Handle incoming and outgoing mail and deliveries
• Act as a point of contact for employees’ office-related needs
• Support reception duties (welcoming visitors, handling calls) as part of the role
What Makes You the Right Fit
• Previous experience in office support, administration, or similar roles
• Strong organizational and multitasking skills
• Good communication and interpersonal abilities
• Proactive, hands-on, and solution-oriented mindset
• Attention to detail and reliability
• Ability to manage administrative and finance-related tasks (invoicing, tracking)
• Basic knowledge of MS Office
• Fluency in Italian and a good level of English
• Strong organizational and multitasking skills
• Good communication and interpersonal abilities
• Proactive, hands-on, and solution-oriented mindset
• Attention to detail and reliability
• Ability to manage administrative and finance-related tasks (invoicing, tracking)
• Basic knowledge of MS Office
• Fluency in Italian and a good level of English
How Would You Stand Out?
• Experience in an international company
• Exposure to finance or accounting administrative tasks
• Strong customer service and problem-solving mindset
• Exposure to finance or accounting administrative tasks
• Strong customer service and problem-solving mindset
Why Choose Us?
• International and inclusive work environment
• Supportive and collaborative team
• Varied role with exposure to different functions
• Salary range: 24.000 EUR + benefits
• Be part of a global organization with impact
• Supportive and collaborative team
• Varied role with exposure to different functions
• Salary range: 24.000 EUR + benefits
• Be part of a global organization with impact
IFF offers an attractive compensation and benefits package designed to support your health, wellbeing, and work-life balance.
We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.
Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more
Salary Ranges:
Skills
Customer Service
