Administrative Affairs Manager

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Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Administrative Manager

Job Summary:

The Administrative Affairs Manager serves as a key operational lead within the UW Carbone Cancer Center (UWCCC), managing high-level administrative functions, workflow optimization, and program execution across academic research, clinical care, and health system domains.

Reporting directly to the Chief Administrative Officer (CAO) with a functional matrix line to the Director, this role oversees the operational interfaces connecting UWCCC, UW Health Cancer Services, the School of Medicine and Public Health (SMPH), and the broader UW–Madison campus. The position is responsible for managing center-wide committee governance, leading cross-institutional communication strategies, aligning joint health system initiatives, and overseeing administrative support for NCI designation maintenance and strategic recruitment.

Core Operational Areas:

• Program Execution & Strategy Implementation: Plan, execute, and evaluate operational goals, center programs, and administrative services, recommending functional enhancements to leadership.

• Cross-Institutional Operations & Workflow: Identify operational needs, implement unit policies and workflows, and coordinate joint administrative initiatives across university and UW Health clinical operations.

• Governance & Stakeholder Relations: Manage decision-making and informational committees, oversee executive briefing processes, and coordinate high-level stakeholder communications with the Dean’s Office and health system leadership

• Team Leadership & Administrative Supervision: Directly supervise the Executive Assistant, establishing clear operational priorities, managing administrative workflows, evaluating performance, and fostering ongoing professional development to ensure high-level executive support.

Additional information:

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

• Must provide a valid driver's license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre-hire Driver Authorization Check. See https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/#become-authorized-driver (click on “Become an authorized driver;” then click on “Required criteria”). 

Key Job Responsibilities:

• Collaborates with Director to engage with UW Health stakeholders to set priorities and ensure alignment with the health system on key cancer care priorities

• Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement

• Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies

• Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications

• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees

• Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures

• May assist in the development and monitoring of the unit or program budget and approve unit expenditures

Department:

School of Medicine and Public Health, Carbone Cancer Center

Our mission is a commitment to defeating cancer through rapid application of groundbreaking research, prevention, and treatment. The University of Wisconsin (UW) Carbone Cancer Center has been an NCI-Designated Comprehensive Cancer Center since 1973. UW Carbone is an integral part of the UW School of Medicine and Public Health and UW Health, bringing together more than 330 physicians and scientists from 50 departments and nine schools to conduct research and translate laboratory discoveries into new patient treatments. UWCCC builds community by creating a collaborative, respectful, and welcoming environment in which all faculty, students, and staff will thrive.​ 

Compensation:

The starting salary for the position is $80,000 annually; but is negotiable based on experience and qualifications. 

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications:

• A minimum of 3 to 5 years of professional experience in administrative program coordination, executive support, business office operations, or research/healthcare administration. 

• Prior experience drafting professional correspondence, executive briefings, meeting minutes, and localized communication announcements. 

• Demonstrated experience coordinating agendas, rosters, and administrative logistics for standing institutional committees or governance boards. 

• Proven ability to manage multiple tracking workflows simultaneously, maintain organized task structures, and proactively follow up on action items. 

• Prior experience working within a university setting, health system, academic medical center, or research institute. 

Preferred Qualifications:

• Experience navigating matrixed reporting environments or joint university-hospital collaborative governance frameworks. 

• Experience leading complex, multi-stakeholder programs or strategic initiatives.

• Familiarity with medical terminology, research environments, or academic medicine operations. 

Education:

Bachelor’s Degree Preferred

How to Apply:

For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.

To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. 

•  Cover letter (required)

•  Resume (required)

Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. 

Contact Information:

Gabby Fisk, [email protected]

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. 

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
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