Homeless Services Project Supervisor

WHAT YOU’LL DO:

• Oversee and manage the Division’s day-to-day operations, including:

• Provision of services supporting current and formerly unhoused individuals and families, through direct case management and through subordinate and partner organizations

• State and federal grants for provision of services

• Division budgets, contracts and amendments, and invoices

• Work, performance and professional development of division staff

• Lead cross-sector collaborations and coordinate local initiatives supporting encampment response, transitional housing, rapid rehousing, street outreach, homelessness prevention, emergency housing, and the annual Point-in-Time Count

• Provide oversight and operational support for the City’s Navigation Center Operations agreement

• Ensure compliance with all applicable laws, regulations, statutes, policies, and government funding requirements

• Track and analyze program data, evaluate effectiveness, and prepare required reports

• Participate in the recruitment, training, supervision, and performance evaluation of assigned staff; address and resolve performance issues as needed

• Assist in preparing staff reports and deliver presentations to City Council, boards, and community stakeholder groups

• Prepare grant applications, develop and manage scopes of work, ensure performance of subrecipient service providers, monitor compliance with funding requirements, and ensure timely submission of all required reports, data, and metrics internally and when required to satisfy requirements from external funders and partner agencies

• Coordinate with other divisions, departments, and organizations to forward local and regional goals for the provision of services

• Contribute to the development, administration, and oversight of the Division’s budget

PAYROLL/CLASSIFICATION TITLE:

Administrative Services Administrator/ Supervisor  

DISTINGUISHING CHARACTERISTICS:

This classification is distinguished from the Administrative Services Analyst, Senior in that it provides staff supervision, oversees a major financial function or administrative program having city-wide impact, or performs complex analysis and/or program administration, serving as a designated subject matter expert.

WORK SCHEDULE:

The normal workweek is Monday through Thursday, 8:00 am to 6:00 pm, and alternating Fridays, 8:00 am to 5:00 pm. Depending on the work assignment, staff may be assigned to a shift outside standard work hours. In addition, this position may be required to work additional hours in response to workload peaks and changes in departmental needs. The standard work environment varies depending on assignment, but is typically either dependent on each position, which is primarily in an office setting, or out in the field. The City does not offer hybrid or remote work. 

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

• Provides program, project or functional oversight in assigned area; performs complex analysis and oversees advanced management service support activities and processes; monitors, guides and ensures compliance with applicable policies, procedures, processes, standards and regulations.

• Serves as a liaison and advisor with internal departments, agencies, and other external organizations, groups and/or representatives; responds to inquiries and requests; manages escalated issues; reviews, recommends and implements solutions to issues.

• Recommends, develops and implements policies, procedures and/or processes related to assigned projects, functions and/or programs. Prepares, reviews and maintains a variety of reports, correspondence, forecasts, contracts and/or related fiscal or administrative documentation.

• Participates in the development, implementation, monitoring and evaluation of assigned division, program, and/or project budgets and expenditures. Provides procurement recommendations and assists in purchase acquisitions.

• Facilitates, coordinates, collaborates and/or participates in meetings with internal and external program/project/function stakeholders.

• Performs other duties of a similar nature and level as assigned.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Positions assigned to housing may be responsible for:

• Providing program oversight and supervision for City housing authority programs and/or housing units;
• Ensuring that laws, rules and regulations are implemented;
• Reviewing and approving staff work;
• Performing compliance review of contracts;
• Preparing and monitoring budgets.

• Providing advanced journey-level work and staff assistance for the city manager’s office or in the management of a city-wide function;
• Overseeing a department/division budget;
• Coordinating the procurement process;
• Administering contracts;
• Conducting public information and outreach including media relations;
• Supervising department/division support staff;
• Conducting analyses;
• Reviewing and approving expenditures;
• Preparing billings and coordinating receivables;
• Reviewing and/or calculating complex fees;
• Managing politically sensitive and/or highly complex projects;
• Representing the City to the media.

The following are the minimum qualifications necessary for entry into the classification: 

EDUCATION:

• Bachelor’s degree in business administration, finance, accounting or related field 

EXPERIENCE:  

• Five (5) years of journey- level professional experience in area of assignment and two (2) years of supervisory experience

LICENSING/CERTIFICATIONS:

• Valid California Class C Driver’s License with a satisfactory driving record

OTHER REQUIREMENTS:

• Must be able to effectively communicate in English, both orally and in writing.

APPLICATION PROCESS:

• Submit NEOGOV/Government Jobs on-line application.
• Complete and submit responses to the supplemental questions, if required.
• Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy within the Housing Department. 

Selected candidate(s) must pass a thorough background investigation.

UNION MEMBERSHIP: Positions in this classification are represented by the Oxnard Mid-Managers Association (OMMA). 

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12-month probationary period. Internal applicant probationary periods will be governed by the applicable MOU.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

EQUAL OPPORTUNITY: 

The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants.  We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability, or sexual orientation.

REASONABLE ACCOMMODATION: 

The City of Oxnard makes reasonable accommodations for individuals/people with disabilities.  If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date.  Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT:

On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781dhs.gov/e-verify.

If you have any questions regarding this recruitment, please contact Raul Almanza at [email protected].