Project Assistant

Overview

Kimley-Horn is looking for a Project Coordinator to join our Jacksonville, Florida (FL) office! This is not a remote position. 

Responsibilities

• Managing full project cycle for national clients
• Interfacing with clients regarding project expectations, schedule, permitting process, etc.
• Coordinating staff and contractors locally and nationally
• Coordinating project submittals to various jurisdictional agencies, Cities, utilities, etc.
• Researching agency requirements
• Tracking of all tasks and client deliverable documents
• Facilitating client communications (proposals, letters, contracts, transmittals, etc.).
• Compiling and assembling reports; coordinating large production jobs, printing, and binding
• Assisting engineering staff with contract processes and requesting insurance certificates
• Preparing weekly trackers or job status communications for clients
• Assisting internal clients with billing and performing invoice reviews
• Creating, proofreading, editing, formatting, and finalizing project-related documents and reports

Qualifications

• 1+ years of experience coordinating projects for national/corporate clients
• Bachelors degree preferred
• Excellent verbal and written communication skills
• Highly proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Proficient in Adobe Professional
• Strong proofing, formatting and editing skills
• Positive, client-oriented, take-charge attitude
• Highly organized and detail-oriented
• Capable of managing and balancing multiple tasks/priorities and performing well under deadline pressure
• Ability to work well with various types of people and in a team environment
• Ability to travel on a limited basis

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years!

 

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.