Documentation specialist

Location:

Ludvika, Dalarna County, Sweden

Job ID:

R0133754

Date Posted:

2026-08-03

Company Name:

HITACHI ENERGY SWEDEN AB

Profession (Job Category):

Project/Program Management

Job Schedule: 

Full time

Remote:

No

Job Description:

The Opportunity

We are doing something unique in the power industry – our technology enables greater amounts of power to reach customers with minimal environmental impact. As pioneers and market leaders in the field we deliver groundbreaking technology to customers all over the world!

We are interested to learn more about you and what you can contribute with so don’t hesitate to apply even though you don´t meet all requirements.

A team with great cooperation and with diverse background is waiting for you to join!

Your responsibilities

• Establishing processes for documentation management based on the HVDC base processes and adapted to fit contract requirements.
• Ensuring that project team members are provided with adequate trainings and support to enable them to successfully follow the processes and work in the Document Management System in use by the project.
• Reading customer contracts and specifications, managing the requirements, calculating risks, making cost calculations and doing cost follow-up.
• Preparing reports, lists and presentations related to project documentation, and monitoring documentation progress e.g. review and approvals, planned deliverables in accordance with agreed time-schedule, etc.
• Communicating with project team, suppliers/3rd parties to agree on standards, systems, efficient flow of documentation, etc.
• Ensuring the use of standardized forms and templates in incoming and outgoing documentation, including processing of incoming and outgoing documentation when needed.
• Being actively involved in process improvements of our global project documentation processes.
• Living core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background 

• You hold a bachelor’s degree or equivalent work experience.
• Candidate should have 2-4 Years of experience in contract reading and understand the customer documentation requirements.
• Ability to communicate effectively and understand requirements.
• Fluent English skills, both written and spoken, are required. Proficiency in Swedish is considered a strong advantage.
• Should have strong knowledge in MS Excel, Word and PowerPoint.
• You are a good proactive team player.
• Should have good experience in preparing a report and maintaining the record.

What we offer

• Collective agreement
• Flexible working time
• Health care and wellness allowance
• Fantastic career possibilities within Hitachi Energy both within Sweden and globally
• Mentor to support you throughout onboard phase
• Various trainings and education supporting employee development​
• Diversified company with over 70+ nationalities working in Sweden
• Supplementary compensation for parental leave
• Employee Benefit Portal with thousands of discounts and perks

More about us

Are you ready for a new exciting challenge? Does the above description sound like you? Applications will be reviewed on an ongoing basis, so don’t delay – apply today!  

Union representatives - Sveriges Ingenjörer: Mikael Hjort, +46 107-38 29 86; Unionen: Fredrik Holmgren, +46 107-38 21 85; Ledarna: Frank Hollstedt, +46 107-38 70 43. All other questions should be directed to Talent Partner Eva Schölin, [email protected]

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.