Executive Director, Fiscal Services and Controller

Atlantic Cape Community College

2 days ago

Salary: $90k+/yr
Location: Mays Landing Campus, NJ, NJ, US
Type: Full-time
Department: Finance
Seniority: Director
Education: Master
Source: GovernmentJobs

Description

The Executive Director, Fiscal Services & Controller provides comprehensive daily administration, strategic leadership and technical expertise across all accounting, financial reporting, cash management, student accounts and record keeping functions. This position is responsible for the technical accuracy of the management information system and maintaining strict compliance with federal, state and local regulations and upholding college policy.
This pivotal role directly supports and may supervise departments within the Division of Finance and key financial areas of the College. Additionally, the Executive Director acts as the primary designee to the Chief Financial Officer, representing the Division of Finance, as needed, at Board of Trustee meetings, Board committee meetings and other college meetings and functions.

Financial Leadership and Reporting
• Leads the daily administration and technical execution of the College’s accounting, reporting and record-keeping systems
• Ensures accurate and timely monthly, quarterly, and annual financial statements
• Coordinates the annual financial statement audit and serves as a primary institutional liaison with external auditors
• Delivers financial analysis, forecasting, financial modeling and account reconciliations and schedules to support institutional health
• Provides institutional cash flow planning and cash forecasting to ensure adequate liquidity and financial stability • Serves as an authorized bank signatory
• Cultivates a culture of alignment across the Division of Finance to advance the College’s Strategic Plan and student-centered goals
• Supports the development and implementation of the College's annual operating budget
• Provides strategic financial leadership and decision-support analysis, supporting institutional planning and resource allocation decisions
• Leads process-improvement and automation initiatives within the Division of Finance

Compliance, Internal Controls and System Integrity
• Establishes and maintains appropriate internal controls and financial procedures
• Evaluates processes and internal controls for compliance with accounting standards, federal, state, local and grant regulatory guidelines, including compliance with Uniform Guidance (2 CFR Part 200), FERPA privacy laws, Gramm-Leach-Bliley Act (GLBA) and other applicable regulations
• Develops and updates policies and procedures related to financial administration, accounting, student accounts, and cash management
• Maintains current knowledge of accounting standards (GAAP, GASB), federal/state regulatory guidance, and institutional requirements
• Monitors financial risks and proactively recommends corrective actions
• Develops and maintains procedures to mitigate financial risk and ensure strong internal control environments • Ensures timely and accurate generation of Federal and State annual regulatory reporting, including but not limited to W-2s, 1099s, 1098Ts, and 1095s

Supervision and Operational Oversight
• Supervises, mentors and evaluates reporting personnel, effectively planning and delegating workflows to staff, while inspiring a team culture that connects daily compliance work to the broader institutional mission and student success goals
• Oversees payroll operations including monthly, quarterly and annual payroll reporting, while collaborating closely with Human Resources on payroll including employee benefits and deductions
• Manages day-to-day office logistics, ensuring the team has the necessary support to meet deadlines

Collaboration
• Partners with Information Technology to champion process-improvement and ensure the ongoing technical accuracy of the management information system
• Collaborates with cross-functional divisions, including Enrollment Management, Financial Aid, Information Technology, Academic Affairs, and Student Affairs on student financial processes
• Provides strategic recommendations to the CFO regarding operational improvements, regulatory updates and systems updates
• Supports and implements initiatives aligned with the College’s Mission, Strategic Plan and key focus areas • Serves on College committees
• Performs related duties as assigned
Education:
• Bachelor’s degree in accounting, finance or business administration (Required)
• Active Professional certification (CPA, CIA or CMA) or an MBA (Required)

Experience:
• Minimum of seven years of progressively responsible accounting/finance experience
• Five years of direct supervisory and team management experience
• Experience directly overseeing financial operations
• Demonstrated experience in financial reporting, internal controls, auditing, and fiscal compliance • Enterprise Resource Planning (ERP) or Management Information System (MIS) experience, preferably Ellucian Colleague
• Higher Education/ Community College accounting experience (Strongly Preferred)

Competencies and Skills:
• Strong technical proficiency in Microsoft Office/365 and data-driven management reporting tools • Effective communication and critical thinking skills
• Effective team development and conflict resolution skills
• Advanced knowledge of accounting and record-keeping procedures
• Experience with fund accounting and GASB standards, preferred

Terms of Employment
• Full-time, primarily located at the Mays Landing Campus, this position may require flexible scheduling at any Atlantic Cape campus and at college events.

Skills

GAAPFinancial ModelingComplianceERPCPA