ARL Guard Shift Supervisor

Job Posting Title:

ARL Guard Shift Supervisor

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Hiring Department:

Applied Research Laboratories

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

Purpose

Exercises daily direct supervisory control and responsibility over assigned shift personnel to provide essential security support and administration for Applied Research Laboratories at the University of Texas (ARL:UT) to observe, monitor, report and respond to security threats, alarms and emergencies to protect employees, secure facilities and safeguard sensitive and classified information and research.

Responsibilities

• Safeguard classified and controlled unclassified information.
• Assume responsibility for all defined, implied and necessary actions their shift does or fails to do. Complete shift changeover with outgoing shift, relay/receive relevant information, tasks, or expectations. Account for keys, badges, post associated equipment, and report and document any discrepancies as per SOP.
• Perform effective access control. Ensure only authorized persons and items enter (or depart) the premises. Identify employees, visitors, check badges and issue temporary badges. Conduct random inspections. Control vehicle access to facility and utilize vehicle reservation system for staff use/recovery of lab vehicles.
• Immediately respond to alarms. Prevent theft /sabotage attempts. Perform periodic security patrols, specific security checks and report actual or potential safety and fire hazards.
• Observe and report conditions or situations which may lead to increased risks or other dangers. Ensure strict compliance with established procedures related to emergency response, medical response or urgent actions. Assist in other aspects of facility protection through other assigned duties required to support ARL operations.
• Perform roles and functions, and coordinate with other Shift Supervisors as part of a larger team. Interact with employees, visitors and guests to provide courteous, professional assistance to personnel on site.
• Complete various log entries and forms as official records and documentation and take responsibility for submitting records and documentation with completeness, timeliness and accuracy. Make telephonic and email notifications relevant to ARL:UT security status. Answer incoming telephone calls, effectively operate computer systems, utilize email, monitor closed circuit video monitoring equipment, operate fax machine, and utilize ARL:UT public address system. Receive and document after hour mail deliveries.
• Exercise daily direct supervisory control and responsibility over assigned shift personnel. Provide essential security support/administration. Assist Guard Force Manager and Physical Security Manager with general supervision & responsibility over assigned shift of guards at ARL:UT. Conduct supervisory functions in accordance with UT & ARL standards, performing and documenting initial, probationary and recurring feedbacks, annual performance appraisals and performs corrective and progressive disciplinary action as appropriate.
• Know and enforce the duties, responsibilities and post limits for each assigned post during the shift. Work off-site at Lake Travis Test Station (LTTS) and communicate with, coordinate and support the LTTS guards daily and as necessary.
• Assists the guard force manager and scheduler with generating a sustainable work schedule to ensure shift staffing needs are met, while complying with HR policies for OT, vacation, sick leave and paid time-off.
• Complete ARL Time Sheets in Workday as direct supervisor.
• Complete mandatory and recurring training related to position necessary to maintain proficiency and improve capability for each person assigned to the assigned shift. Responsible for training guard staff on current UL 2050 responsibilities, DCSA standards, initial and annual training requirements and updates guards’ training records accordingly.
• Compiles and reports operational metrics from assigned shift for review and analysis.
• Recommends updates to the guard manual, security operating procedures and training standards as appropriate.
• Effectively work with Visitor Control, PERSEC, Special Programs, and other RSS departments.
• Communicate security policy changes, operational adjustments and administrative needs to, and on behalf of the guard force.
• Ensures guard uniforms and supplies are in good condition, well stocked and guard appearance and demeanor is consistent with established policy.
• Supports/assists with administrative functions/processes.
• Fills in open shifts for emergency guard staffing shortages as necessary.
• Performs additional duties as necessary and assigned by Guard Force Manager and Physical Security Manager within the scope of this position.

Required Qualifications

• HS/GED.
• At least three years of experience working as a guard or related role.
• Demonstrate effective communication and grammar skills.
• Ability to communicate information verbally in a report format.
• Ability to pay attention to detail and produce accurate and timely work.
• Must be flexible to work varied shift assignments.
• Ability to use common office equipment.
• Applicant must be able to walk up and down stairs to make security checks.
• Relevant education and experience may be substituted as appropriate.

Applicant must have a dynamic skill set, willing to work with new technologies, be highly organized and capable of planning and coordinating multiple tasks and managing their time. The position will require attention to detail, effective problem solving skills and excellent judgment.
Ability to work independently with sensitive and confidential information, maintain a professional demeanor, work as a team member without daily supervision and effectively communicate with all groups of clients. Able to work under pressure and accept supervision. Regular and
punctual attendance.

US Citizen. Selected applicant is subject to government security investigation and must meet eligibility requirements for access to classified information at level appropriate to project requirements of the position. Employment is contingent on selected applicant submitting application
for access and receiving notification of eligibility within a time period specified in the job offer. Employment must begin within 30 days of confirmation of eligibility. Eligibility for access to classified information must continue without interruption during employment.

Preferred Qualifications

• Experience as a shift supervisor, or security operations center supervisor, or equivalent supervisory or leadership experience.
• Eligibility for immediate access to classified information.
• More than five years of experience as a guard or security officer (military, government or commercial).
• Formal training in law enforcement, DoD or Industrial Security.
• Some college level course work, computer proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint and Adobe Acrobat, etc. ASIS/Physical Security Professional (PSP) or CDSE Industrial Security Professional (ISP) certification desired. 
• Ability to swim is necessary and must be comfortable operating around an aquatic environment. Basic First Aid, life support and CPR training/certification preferred.

General Notes

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.

Please mark "yes" on the application question that asks if additional materials are required.  Failure to attach all additional materials listed below may result in a delay in application processing.

Visit our website (www.arlut.utexas.edu) for additional information about Applied Research Laboratories.

UT Austin offers a competitive benefits package that includes:  
·    100% employer-paid basic medical coverage 
·    Retirement contributions  
·    Paid vacation and sick time 
·    Paid holidays 
Please visit our Human Resources (HR) website  to learn more about the total benefits offered.

Salary Range

$50,000-$55,000+/negotiable depending on qualifications.

Working Conditions

• Uniforms and/or personal protection equipment (furnished).
• May work around standard office conditions.
• Regular/routine walking distances up to ½ mile continuously over paved and unpaved ground.
• Exposure to extreme and inclement weather conditions.
• Climbing of stairs.
• Physically opening doors and vehicle gates.
• Evening, weekend and holiday work including variable duration shifts. Shift work will include shifts at Lake Travis Test Station (LTTS).

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.