Accounts Receivable Specialist

Description

At Premier Marine, we believe that people come first, and as a valued Accounts Receivable Specialist, you will play a crucial role in our family-owned business. Guided by our core values of Integrity, Excellence, Attitude, and Collaboration, you’ll join a dedicated team where your contributions matter. Here, you’ll work on building the world’s best pontoons in a supportive environment that focuses on your personal and professional development. We're committed to ensuring you thrive, so together, we can leave a wake that changes lives on and off the water.

Job Summary

This position is responsible for generating and issuing customer invoices, managing collections, reconciling accounts, and maintaining accurate customer records. In addition, this role oversees the administration of warranty and rebate details and is responsible for the accurate and timely distribution of Manufacturer’s Statements of Origin (MSOs) to customers. The ideal candidate will have a strong understanding of AR processes within a manufacturing environment, excellent attention to detail, and the ability to communicate effectively with both internal teams and external customers.

Essential Job Functions

Accounts Receivable Management

• Prepare and issue customer invoices accurately and in a timely manner based on shipment or delivery schedules.
• Work closely with third-party financiers on order approvals, customer credit management, and funding of receivables.
• Apply customer payments (checks, ACH, credit card, wire transfers) to the appropriate invoices in the accounting system.
• Monitor and manage the Accounts Receivable Aging report, ensuring timely collections and accurate account balances. Work closely with Customers on applying aged invoices against current credits.
• Conduct collection efforts on past due accounts, maintaining professional and effective communication with customers.
• Reconcile customer accounts and resolve any billing discrepancies, short payments, or credit issues.
• Work closely with Customers on applying aged invoices against current credits
• Maintain customer credit limits and support the credit approval process when needed. Owning the credit hold process due to unpaid, past due balances.
• Process and record credit memos, adjustments, and write-offs as approved.

Warranty, Rebates, and Special Programs

• Track and manage warranty claims, rebate programs, and related credits or adjustments.
• Coordinate with sales, operations, and warranty teams to ensure proper documentation and timely processing.

Cash Applications & Reporting

• Accurately post daily cash receipts to the ERP/accounting system.
• Reconcile AR subledger to the general ledger on a regular basis.
• Prepare and distribute AR reports, metrics, and dashboards to management as needed.

MSO (Manufacturer’s Statement of Origin) Distribution

• Prepare and distribute MSOs to customers in accordance with company policy and regulatory requirements.
• Maintain proper documentation and tracking of all MSOs issued.
• Coordinate with Logistics team on timing and will-call exceptions.

Other Responsibilities

• Assist with month-end closing activities, including reconciliations and reporting.
• Support internal and external audit requests related to AR.
• Recommend and help implement process improvements to enhance efficiency and accuracy within the AR function. Streamline functions and drive efficiency as the business scales.
• Provide backup support to other accounting functions as needed.
• Performs other duties as assigned.

Requirements

Required Skills/Abilities

• Attention to detail
• Strong organizational and time management skills with the ability to multitask
• Proficiency in Microsoft Office (Excel, Word, Outlook) and experience with ERP systems is a plus
• Be able to work independently and with urgency
• Takes pride in their work
• High attention to detail and the ability to work efficiently in a fast paced environment
• Ability to work independently and collaboratively with cross-functional teams
• Committed to doing quality work and strives to improve everyday

Education and Experience Requirements

• 3+ years of Accounts Receivable experience, ideally in a manufacturing or distribution environment.
• Strong understanding of the full AR cycle, including invoicing, collections, and cash applications.
• Proficiency with ERP/accounting systems (Epicor, SAP, or similar) and Microsoft Excel.
• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal skills for working with customers and internal teams.
• Ability to manage multiple priorities and meet deadlines.

Physical Requirements

• Primarily an office-based role
• Must be able to lift up to 20 pounds at a time.
• Must be able to work at a fast pace.

Premier Marine offers a comprehensive total rewards package designed to support employees’ health, well-being, and growth. Benefits include medical, dental, and vision coverage; life and disability insurance; 401(k) retirement savings; paid time off; paid holidays; volunteer PTO; and access to an Employee Assistance Program. Additional programs, including a referral bonus, leadership development opportunities, and participation in the Employee Boat Club, are also available.

*The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship. Premier Marine, LLC retains the discretion to add duties or change the duties of this position at any time.