STOREKEEPER, PHARMACY

Job Description

Main Responsibilities 

• Assist the Senior Storekeeper in preparing purchase orders and obtaining authorization from the Pharmacist. 

• Assist the Senior Storekeeper in generating Goods Received Notes (GRN). 

• Attend to emergency calls related to drug requirements. 

• Source medications in cases of insufficient stock or emergency requirements during the absence of the Chief Pharmacist, Pharmacist, or Senior Storekeeper. 

• Understand and carry out pharmaceutical care in line with the hospital’s Vision, Mission, Core Values, and Objectives. 

• Understand the Pharmacy Service’s organizational structure and workflow. 

• Attend meetings to discuss issues and matters related to pharmacy operations. 

• Follow the FIFO (First In, First Out) method for all transfers and issues, except for emergency items. 

• Ensure correct tagging and accurate delivery of goods to the wards. 

• Supply stocks to wards and other departments as floor stock according to the set schedule. 

• Issue stocks to dispensary and perform computer stock transfers upon request. 

• Respond promptly to queries regarding stock availability. 

• Maintain proper stock control both physically and in the system. 

• Be accountable for consignment items and ensure accurate system entry. 

• Verify that all items supplied by vendors match purchase orders or delivery notes in terms of type, quantity, and specification. 

• Notify the Senior Storekeeper or Pharmacist of partially completed purchase orders or back-ordered drugs. 

• Ensure all items supplied are in good condition with acceptable expiry dates (minimum one year). 

• Inform the Senior Storekeeper or Pharmacist of stocks running low or reaching minimum levels. 

• Ensure all items received are stored according to their required storage conditions. 

• Organize and store goods properly for easy accessibility and optimal space utilization. 

• Complete all documentation accurately and promptly, including bin cards, non-conformance reports, and other required forms. 

• Enter all transfers into the electronic database accurately and within 24 hours. 

• Maintain proper documentation and records of all stock transactions. 

• Conduct regular checks on slow-moving or short-expiry items and inform the Senior Storekeeper/ Pharmacist for rotation or exchange. 

• Monitor refrigerator temperatures regularly and report any malfunction to the Senior Storekeeper / Pharmacist. 

• Participate actively in stock takes organized by the hospital. 

• Maintain cleanliness, tidiness, and orderliness of all work areas and store floors to ensure a safe and efficient environment. 

• Participate in various committees or activities as assigned by management. 

• Perform any other duties as assigned by the Chief Pharmacist or Pharmacist. 

Other Duties and Responsibilities  

• Perform any other responsibilities as assigned by immediate superior or hospital management  

Job Requirement