Academic Program Coordinator

Job Posting Title:

Academic Program Coordinator

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Hiring Department:

Department of Chemistry

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

This position manages the Chemistry Testing Center and departmental printing operations, including exam scheduling, accommodations, room reservations, printing, surveys, and records management. The role also provides student services support, assists with undergraduate activities, and offers administrative and operational support to department leadership.

Responsibilities

• Manage the Chemistry Testing Center, including administration of the RegisterBlast system; coordination of exam scheduling with student accommodations.

• Serve as liaison for Course Instructor Surveys by submitting, collecting, and managing all department surveys.

• Coordinate TA surveys by distributing and collecting faculty feedback each semester.

• Oversee coordination of final and evening exams.

• Manage room reservations for departmental spaces not used for scheduled classes.

• Oversee printing and scanning operations, including managing all exam print requests for Chemistry courses. Manage ID scanners.

• Manage records in accordance with university guidelines, including maintaining files and submitting disposal requests.

• Perform other duties as assigned (i.e., ACS periodic reports, pre‑requisite checks, assigning LAs to classes, reviewing syllabi, etc.).

• Assist with undergraduate activities including the capstone events and graduation ceremony. 

• Assist students and faculty with general questions and issues related to Student Services in Chemistry.

• General administrative and operational support to the Associate Chair for Undergraduate Education

Required Qualifications

A bachelor’s degree with three years of experience. The successful candidate will demonstrate excellent organizational and analytical skills with strong attention to detail, along with proficiency in Microsoft Office applications, including Word, Excel, and Outlook. This position requires strong written and verbal communication skills and the ability to manage multiple priorities while meeting deadlines and adhering to established procedures. The candidate must be able to interact effectively and maintain productive working relationships with faculty, staff, and students, while maintaining a professional, courteous, and service‑oriented demeanor. Experience taking ownership of projects or operational responsibilities and carrying them through to successful completion is required.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Preferred qualifications include experience supporting academic programs, testing centers, or exam administration in a higher education environment. Familiarity with student services functions, academic records management, and confidentiality requirements is desirable. Experience coordinating surveys or collecting and managing feedback from faculty and students is also preferred. Knowledge of university policies and procedures related to instruction, exams, or undergraduate education—particularly at The University of Texas—is beneficial. The ideal candidate will demonstrate the ability to work independently, exercise sound judgment, and adapt to changing priorities in a fast‑paced academic setting.

Salary Range

$47,000 + depending on qualifications

Working Conditions

• Typical office environment.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.