Grants Coordinator I- Post - Award

Grants Coordinator I- Post - Award

JOB CLASSIFICATION
Pay grade level: 13
Compensation: up to $70,337. Commensurate with education and experience.
Employee category: Full-Time Staff
Department: President’s Office
Reports to: Executive Director of Foundation
FLSA status: Exempt
Job Code: TBD
Location: Primarily Main Campus, but any other college location as assigned by the appropriate administrator

 

SUMMARY

The Post-Award Grants Coordinator supports administrative coordination and the financial aspects of federal/state/private grants in compliance with generally accepted accounting principles, grant regulations, award terms and conditions.  This position is structured to provide analytical oversight and to support the success of multiple grants, which is sustained through the use of multiple funds, including but not limited to indirect funds. 

POSITION DESCRIPTION

• Collaborates with grant program coordinators, Pre-Award Grant Coordinator, and Finance department to monitor grant expenditures to ensure alignment with approved budgets and grant guidelines.
• Adheres to strict deadlines on invoicing, financial reporting, and other related activities involved in the management of grants and contracts.
• Coordinates the efforts, administrative processes, and functions of assigned accounts.
• Collaborates with grant program coordinators and others to prepare progress reports documenting program activities and fund expenditures.
• Collaborates with designated Finance and Operations staff in the support of the grants office for all financial functions related to awarded grants, including appropriateness of grant-related expenditures for post-award management, financial coding, accounting requirements, and policy changes.
• Collects required documentation for submission as required by grants and collaborates with the Controller or designee to document payments and expenditures.
• Acts as liaison between contracted external grant agencies and appropriate college personnel.
• Collects, monitors, and updates documentation for equipment purchased through grants, including ensuring proper tagging as required, and performs grant closeout functions including reconciliations and budget reports.
• Prepares for and participates in grant audits, providing documentation and support as needed.
• Provides a high level of customer service in answering questions and gathering information.
• Develops and fosters internal and external customer relations.
• Participate in grant training and other professional development activities.
• Other duties assigned by the Executive Director of the Foundation or the College President.

KNOWLEDGE, SKILLS, AND ABILITIES

• Demonstrated ability to review grant and external funding proposals, ensuring that completed proposals meet all internal and external requirements before submission.
• Ability to collaborate with college departmental staff on the preparation of grant and contract proposals to be submitted to external sponsors.
• Ability to efficiently complete administrative setup of grants and contracts in the financial system utilized by the College.
• Knowledge of financial record-keeping procedures and financial integrity protocols.
• Excellent verbal and written communication skills, along with strong interpersonal and relationship-building abilities to prioritize, negotiate, and collaborate with various internal and external stakeholders.
• Detail-oriented, with excellent organizational and problem-solving skills and the ability to manage multiple projects and quickly shift priorities as needed.
• Ability to prioritize project deadlines in a self-directed environment.
• Proven ability to manage sensitive and confidential issues, exercising independent judgment, discretion, and confidentiality as required.
• Possess the ability to cooperate and contribute in a team environment, as well as successfully work individually with limited oversight.
• Ability to develop and maintain excellent working relationships and establish credibility with all levels of employees in the organization.
• Proficient in MS Office Suite (Excel, Outlook, PowerPoint, and Word).

MINIMUM QUALIFICATIONS

• Associate's degree.
• One (1) year of successful experience in federal and/or state grant writing, grant management, and grant reporting.
• One (1) year of experience (can be concurrent) in handling various accounting tasks, such as accounts payable, accounts receivable, general accounting/bookkeeping, and cash handling, and utilizing computerized accounting software, including Microsoft Office.
• One (1) year of experience generating reports and reconciling accounts.
• Proficient in operating a 10-key with speed and accuracy, along with strong computer skills.

PREFERRED QUALIFICATIONS

• Bachelor’s degree in accounting, Finance, or closely related field.

WORKING CONDITIONS
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and occasionally push or lift items. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
 

WORK SCHEDULE
40 hours per week. Must be able to work a variable schedule/hour to meet operational needs. May require evening and weekend hours.
 

TO APPLY:

Visit www.kckcc.edu and click on CAREERS for a list of available positions.

• Read the job announcement carefully noting the initial screening date, minimum qualifications, and required information. Note that information contained in your application materials will be used to determine if you meet the minimum qualifications for the position. Make sure you complete/submit all the documents listed as required.
• If the position lists a required transcript (during the application process) unofficial transcripts may be submitted. However, please note that upon selection for hire, you will be required to submit official transcripts.
• Ensure that your transcripts show that a degree was awarded or conferred if you are stating that it is your highest level of education completed. If you certify your level of education and it cannot be verified from your transcript(s), your application may not be referred to the selection committee.
• Foreign degrees are acceptable provided they have been translated and/or shown to have equivalency to a United States: Associate, Bachelor, Master, or Doctorate level degree.
• Documentation verifying completion of a degree, course work within a discipline, or other educational criteria should be electronically attached (uploaded) to your application.
• Three (3) professional references with phone number and email addresses are required.
• A college selection committee is responsible for application review and interviews. The final candidate(s) selected to be hired will be made by the hiring manager.
• Successful completion of a background check on all persons recommended for employment is required Individual hiring departments may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process.

***This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.
 

KCKCC is an Equal Opportunity Employer