Subcontracts Administrator

Title:

Subcontracts Administrator

At KBR – We do things that matter.

We deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 38,000 people worldwide with customers in more than 80 countries and operations in over 29 countries.

KBR is proud to work with its customers across the globe to provide technology, value-added services, and long-term operations and maintenance services to ensure consistent delivery with predictable results. At KBR, We Deliver.

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KBR in Australia

With over 65 years working on some of Australia’s largest and most complex projects, KBR has unmatched experience supporting the nation’s critical infrastructure, energy transition and national security priorities. KBR has around 2,000 employees throughout Australia, who are focused on delivering innovative technology and engineering solutions for a safer, more secure and sustainable future.

Learn more about KBR in Australia  

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

Capability Life Cycle Manager

The CLCM is integrated into the System Program Office (SPO) and contracted to deliver through-life asset management of Products being supported (PBS). The CLCM performs asset, sustainment and engineering functions to optimise availability and Total Cost of Ownership (TCO) and minimise risk through life of the PBS. The CLCM works collaboratively via the SPO with Regional Maintenance Centre’s (RMC) to plan maintenance activities and installation of capability upgrades. The CLCM works collaboratively via the SPO with the Design Services Contract (DSC) to plan and execute engineering changes and services. The CLCM delivers functions against the contract scope across the Asset Class Enterprise to support Defence Maritime Capability.

The Opportunity:

KBR is seeking a proactive and commercially focused Subcontracts Administrator to support the delivery of our ACS CLCM Maritime Sustainment Program in Sydney.

Reporting to the Commercial Manager, you will assist in the management of subcontract and supplier agreements, ensuring commercial objectives are achieved while maintaining contractual compliance.

Working closely with internal and external stakeholders, you will support subcontract administration, contract compliance, commercial reporting, negotiations and risk management activities.

This is a dynamic role that requires strong organisational skills, sound commercial judgement and the ability to manage multiple priorities while helping ensure project activities align with KBR's policies, governance requirements, and best-practice contract management standards.

Responsibilities:

• Assists with planning, organising and developing all subcontract documentation required to support the day-to-day delivery of the ACS CLCM outcomes and obtains relevant internal approvals
• Responsible in drafting and delivering against the Subcontractor Management Plan and Outsourcing Agreements
• Contributes and provides financial information relating to subcontractor spend and performance
• Supports the Commercial Manager in the contractual, procurement and financial activities and relationships including, but not limited to Assist with the planning for, undertaking due diligence, engagement and management of subcontractors. This includes ensuring subcontractors are utilising skilled, competent and authorised subcontractors
• Coordinates with related areas including operations, finance and project controls
• Contributes to negotiations of key subcontracts and purchase orders, including appropriate flow downs, other risk, and compensation provisions from the prime contract
• Responsible to the Commercial Manager for provision of CLCM Commercial Services and commercial elements of CEI business cases within the CLCM Contract
• Responsible to the Commercial Manager for the conduct of Risk Management across the ACS CLCM
• Support Contract Performance Reviews and inputs to the contract reviews with the client and subcontractors
• Ensures the Subcontracts and Subcontracts are aligned with export controls protocols and international trafficking in arms regulations (ITAR) compliance

As the ideal candidate you will bring:

Essential:

• Possess a relevant recognised tertiary qualification in Business, Legal, Finance or similar, or demonstrate relevant professional experience
• Have a minimum of three years’ experience in a similar role
• Experience in Defence and Commonwealth Government finance and contracting policy and practices
• Experience in financial planning, pricing, planning, billing procedures and subcontract administration
• Have an understanding of the compliance requirements with export controls and the US International Traffic in Arms Regulations (ITAR) is desirable
• Demonstrated ability to develop and maintain spreadsheet models
• Experienced user of MS Office products

Desirable:

• Higher degree
• Experience with SAP
• Change management experience

All candidates will be required to hold and maintain an active Baseline Defence Security Clearance. Only candidates holding a Baseline Clearance or above should apply.

What we will offer you:

· A workplace culture certified as a Great Place To Work

· Flexible working

· Competitive salary (including annual reviews)

· Paid parental leave

· Income protection

· Corporate rewards

· Salary packaging/Novated leasing

· Employee stock purchase plans

· Flu shots, skin checks and discounted private health insurance

· Career development: Online learning, mentorship and career pathways

If you’re ready to shape tomorrow, let’s get started. Apply Now!

KBR acknowledges the Traditional Custodians of Country throughout Australia and their continuing connections to land, sea, community and culture. We pay our respects to Elders past and present.

As a Major Service Provider of the Australian Defence Force, an AGSVA security clearance will be required and compliance to International Traffic in Arms Regulations (ITAR). As such, our hiring decisions are based on the key requirements of each role and candidates are selected based on their unique strengths and experiences.

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