Assistant Director, Academic Human Resources

Job Profile:

HR Services Specialist 4

Job Family:

HR Services

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and seven (7) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Serves as a subject matter expert within the college to perform HR activities and advises on policies, procedures, statues, and laws to ensure all human resources transactions are processed in accordance to policy and law.

Job Description:

Under general direction, the Assistant Director, Academic HR will oversee The College’s processes and training for designated Workday HCM transactions, mostly related to academic personnel.  The position will provide Dean level reviews and guidance and serve as a liaison between the Budget and Financial Team and the Academic Personnel Team within The College Dean’s Office.
 

Salary Range: $90,000 - $110,000 per year; DOE
 

Essential Duties:

• Manage college process and review of all Flexible Work Arrangements within The College.

• Manage college process and review of all International Assignments within The College.

• Manage college process and review of all Contingent Workers, Affiliated Faculty, and Adjunct faculty appointments.

• Assist with monitoring and reviewing faculty business leaves within Workday, including sabbaticals, fellowships, and leaves without pay.

• Coordinate the annual Notice of Appointment process for The College.

• Assist the units with the hiring process for session faculty/APs and reviewing associated period activity pays.

• Assist the units with summer pay process and reviewing associated period activity pays.

• Coordinate with Divisional Directors of Fiscal and Business Operations to obtain Dean approvals as needed.

• May serve as backup on HR transactions for units when vacancies occur.

• Provide training and guidance to units on all managed HR processes.

• Assist with employee audits such as work locations and active FWAs.

• Other duties as assigned.

Desired Qualifications:

• Experience working in higher education, preferably in an academic unit or dean’s office.

• Demonstrated knowledge of Arizona State University policies and procedures related to faculty hiring and academic personnel processes.

• Experience with university/enterprise-level systems for hiring and payroll (ex: Workday HCM, APARS).

• Experience in preparing and presenting reports and training materials to a wide range of constituents.

• Evidence of effective written and oral communication skills.

• Working experience with Microsoft Office and Google products, including Excel, Office, and Outlook.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.

• Regular activities require ability to respond to rapidly changing priorities, which may include and/or are subject to resolution of conflicts.

• Attend meetings out of the office and have significant interpersonal interactions.

• Must communicate effectively in both oral and in written format to perform essential job functions.

• Daily use of computer, software, and office machines.

• Must practice independent judgement and interpretation of policies.

• Hybrid work allowing for up to 2 days remote may be offered after initial training period. This is at the discretion of the supervisor and may be modified or revoked to meet business needs.

Department Statement:

The College of Liberal Arts and Sciences (The College) is the largest college at ASU and is organized in a divisional structure comprised of Humanities, Natural Sciences, and Social Sciences. The atmosphere is collegial, priorities are fluid and demands for assistance come from many directions. This position provides an opportunity to exercise initiative and enhance leadership skills.

The College offers the greatest choice and diversity of studies of any school at Arizona State University, the largest public university in the United States. In addition to top academic programs, award-winning faculty, and state-of-the-art lab and research facilities, The College offers unique opportunities to explore a vast spectrum of academic disciplines - from science and math to languages and philosophy - that few other colleges and universities can provide. The College has 90+ undergraduate majors and 140+ graduate degrees housed in 23 interdisciplinary schools and departments. The College is redefining liberal arts and sciences education for the 21st century.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$25727.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.