Prosecutor Assistant

Position Title:

Prosecutor Assistant

Job Description:

Working under close supervision of the Prosecutors Law Office Manager, incumbent performs entry-level duties which include assist, coordination and preparation of cases scheduled for prosecution by the City Prosecutor.

Incumbents are required to rotate through various legal support assignments, i.e., arraignment, traffic/DUI, domestic violence, expungements, restitution, bond forfeitures, payroll, ordering office supplies, accounts payable, etc.

Early application is encouraged

POSITION SALARY RANGE

$18.69 - $30.83

This position is eligible for full city benefits, including:

• Health Insurance
• Dental, Vision and Life Insurance
• Paid vacation and personal leave
• 6-12 weeks of paid parental leave available
• Retirement contributions toward a pension plan and/or 401(k)
• A robust Employee Assistance Plan (EAP)
• Up to $4,000 tuition reimbursement annually
• Discounted supplemental benefits like pet insurance and legal services

TYPICAL DUTIES:

• Prepares criminal matters for court, includes formal information summons, bench warrants, complaints, court docket files and other legal documents. Prepares appropriate documents for review by Prosecuting Attorneys.
• Obtains police reports, rap sheets, driving records and requests other supporting evidence for criminal matters.  Makes copies, or enters documents into computerized systems and appropriately distributes information.
• Performs complex clerical work with accuracy; establishes and maintains effective working relationships with employees and other departments in the City.
• Prepares legal pleadings, subpoenas, discovery responses and other supporting legal documents and correspondence as directed by the City Prosecutor and/or Prosecuting Attorneys.
• Maintains calendar of arraignments, pre-trial and other pre and post judgment hearings, including jury and non-jury trials.  Prepares and maintains the office/court calendars of these events, keeps the Prosecutor(s) advised of all schedules and case needs.
• Manages and utilizes complex computerized filing system following departmental policies and procedures.  Files documents into appropriate case/issue files and ensures that files are up to date with all pertinent document information.
• Receives inquiries and responds to questions, in person and on the telephone, from the general public, various Law Enforcement Agencies and defendants.  Provides information and referral as necessary and routes specific requests to the appropriate agency or City Prosecutor. Answers telephones and in-person inquiries utilizing training and knowledge of attorney’s schedules, city policies and procedures, civil and criminal procedures, community resources, state and City and County ordinances.  Routes visitors, appointments and other person to the City Prosecutor or their assistants.  Provides information and assistance to police officers, city code enforcement staff, court officials, witnesses, outside attorneys, various law enforcement agencies and the general public.
• Receives reports and notifications from various Law Enforcement agencies and courts.  Notifies Prosecutor of witness unavailability, location of current case files and receives and sends short notice subpoenas to the appropriate parties.  Schedules screening appointments as directed by staff Prosecutors.   Updates court calendars, pleas and other supporting documents and activities critical to case files.  
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

• High school graduation or equivalent, plus some clerical experience.
• Ability to learn new computer programs, operate various standard office equipment.
• Demonstrated ability to follow instructions and comply with established policy and procedures. 
• Ability to handle sensitive materials in a confidential manner. 
• Ability to relate with persons from diverse socio-economic and racial/ethnic backgrounds.
• Must be able to communicate effectively both written and verbal.
•  Must be certified by the Bureau of Criminal Investigations within three months of hire date.
• Ability to become a notary within six (6) months.

PREFFERED QUALIFICATIONS:

• Familiarity with applicable legal office computer programs.

CAREER LADDER:

• Incumbents may be promoted after four years of successful performance, during which the incumbent demonstrates the ability to apply knowledge and skills to a wide variety of issues.  Incumbent may be promoted to a Senior Prosecutor Assistant upon recommendation from the City Prosecutor with approval of the City Attorney, available funding and concurrence of Human Resource Department.

WORKING CONDITIONS:

• Light physical effort and usually comfortable working positions. Pleasant working conditions with little exposure to environmental hazards. Occasionally required to lift moderate weights.
• Intermittent exposure to stress as a result of human behavior.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job.  They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. 

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

POSITION TYPE

Full-Time

DEPARTMENT

Attorney

Full Time/Part Time:

Full time

Scheduled Hours:

40