Office Administrative Assistant / Front Desk – KP&C

Description

Office Administrative Assistant / Front Desk – KP&C 

Job Type: Full-Time, Onsite
Location: 14401 W 65th Way, Unit B, Arvada, CO 80004
Schedule: Monday–Friday, 7:30 AM–4:30 PM
Salary: $27–$32/hour - $56,160.00 - $66,560.00

Position Summary 

We are seeking a highly organized, professional, and service-oriented Office Administrative Assistant to support daily office operations and serve as a welcoming point of contact for employees, vendors, visitors, and business partners. 

This is a fast-paced, highly interactive role for someone who thrives in an interrupt-driven environment, confidently manages competing priorities, and takes ownership of getting things done. The ideal candidate is exceptionally organized, technology-savvy, courteous, and proactive, with a natural ability to identify opportunities to improve processes, increase efficiency, and keep the workplace running smoothly. 

This position works across the organization and serves as a liaison with Human Resources, Talent Acquisition, Training, Finance, IT, Operations, and other internal departments, as well as administrative teams at other company locations and parent-company resources. 

Key Responsibilities 

Office Administration & Front Desk 

• Manage daily administrative and front desk operations, including visitors, contractors, candidates, vendors, mail, supplies, records, and employee support. 
• Serve as a professional, friendly, and knowledgeable first point of contact. 
• Maintain organized electronic and physical files, forms, and shared resources. 
• Manages employee badge and building access administration. 
• Identify administrative needs and independently develop practical solutions. 
• Create, update, and maintain SOPs, Work Instructions, guides, checklists, and other administrative process documentation. Partner with department leaders and subject matter experts to document processes and reduce reliance on tribal knowledge. 

Communications & Company Support 

• Draft and distribute companywide communications, announcements, newsletters, reminders, and employee information. 
• Coordinate cross-functional communications to ensure information is accurate, timely, and professional. 
• Assist with employee appreciation initiatives, company events, and workplace activities. 

Meeting, Travel & Event Coordination 

• Coordinate meetings, calendars, conference rooms, technology, catering, materials, and refreshments. 
• Ensure conference rooms are clean, organized, and meeting-ready. 
• Support Microsoft Teams and other virtual meeting technology. 
• Coordinate business travel, including flights, hotels, rental cars, and ground transportation. 
• Prepare and process expense reports, and reimbursements. 
• Plan and coordinate company events, lunches, celebrations, leadership activities, and other workplace events from planning through completion. 

Technology & Systems 

Strong computer skills and the ability to quickly learn new technology are essential. Experience with the following is preferred: 

Microsoft 365 | Outlook | Teams | Word | Excel | PowerPoint | SharePoint | ClickUp | Concur | JobBOSS 

Qualifications & Core Competencies 

• 3+ years of administrative, office coordination, or related experience preferred. 
• Experience in manufacturing, assembly, production, engineering environment preferred. 
• Excellent organizational, time-management, written, follow through, and verbal communication skills. 
• Ability to manage multiple priorities, frequent interruptions, and changing demands while maintaining accuracy and professionalism. 
• Strong attention to detail, follow-through, judgment, and problem-solving skills. 
• Comfortable interacting with employees and leaders at all levels of an organization. 
• Ability to work independently, maintain confidentiality, and take initiative without constant direction. 
• Strong Microsoft 365 proficiency and demonstrated ability to learn new technology quickly. 
• High school diploma or equivalent required; additional education or certifications are a plus. 
• Bilingual English/Spanish skills are a plus, but not required. 

The Perks 

We care about your well-being both inside and outside of work. Our comprehensive benefits package for full-time employees includes: 

• Medical, dental, and vision insurance 
• 401(k) with company matching 
• Generous paid time off (PTO) 
• Boot reimbursement 
• Employee referral bonuses 
• Additional employee-focused perks and programs