Administrative Services Assistant, Operations (1306-26-21)

We're on the lookout for top-tier talent to join our upper-tier municipality! If you're ready to take your career to new heights, learn from some of the best local government experts, or are just interested in being a part of positive work culture, where opportunities for growth and career advancement exist - we want to hear from you! Seize the opportunity to contribute to a future that will leave a lasting impact for generations. Take action today by applying and join us in shaping tomorrow together! 

Posting Details:

• Application Deadline: November 5, 2026 at 12:00pm 
• Position Status: Full-time, permanent
• Estimated Start: Mid-November / Early-December 2026
• Current Vacancies: 1 vacancy 
• Hourly Rate: $29.59/hr. - $34.81/hr.  (rate effective October 1, 2026)
• Hours per Week: 35 hours per week. Monday - Wednesday, 7:00am - 4:30pm, and Thursday, 7:00am - 3:30pm. Please be advised that this location is not accessible through public transportation. Please be advised this position is 100% in office and is not eligible to participate in the Alternate Work Arrangements Agreement.
• Position Location: Douro, Ontario. 
• Position Group: CUPE1306 Inside
• Competition #: 1306-26-21
• Job Description: Administrative Assistant, Operations

What you'll do:

The Administrative Services Assistant, Operations provides front-line administrative and clerical support to the Operations team. As a first point of contact, this position provides friendly, professional and efficient customer service to the public, local municipalities, suppliers, contractors, and other stakeholders.

• Administrative Support: Provide day-to-day administrative support to Operations staff, including payroll time entry, processing purchase orders and invoices, preparing correspondence and documents, coordinating supplies, maintaining records, and supporting meetings, training, and other departmental activities.
• Customer Service: Respond to inquiries and provide timely information regarding Public Works services, while tracking customer concerns and directing inquiries to the appropriate staff. Liaise with local municipalities, suppliers, contractors, and other stakeholders to support effective service delivery.
• Records & Data Management: Maintain accurate files, databases, and operational records, including maintenance and winter operations records, material usage, equipment and service information, fuel and vehicle data, and financial records. Support reporting and information needs across the Operations team.

• Education: You have a diploma or degree in Business Administration or equivalent experience.
• Experience: You have a minimum of two year experience in secretarial and/or administration in a municipal setting. Understanding of Public Works road maintenance is considered an asset.
• Adaptable: You excel at working in a fast-paced environment with frequent interruptions and distractions. You're able to multi-task, while prioritizing tasks to ensure workload efficiency. 
• Detail Oriented: You produce high-quality, accurate correspondence and documentation, with minimal supervision. 
• Communication Skills: You are able to communicate clearly and professionally, projecting a positive image and handling diverse stakeholders with tact and diplomacy. 
• Benefits: You want to work for an organization that offers paid time off, OMERS pension enrollment, access to an employee assistance program, and a benefits package that includes health, dental, disability coverage and life insurance.
• Culture: You thrive in a collaborative team environment with a focus on growth and professional development opportunities. Wellness in the workplace is important to you, and you enjoy attending events, lunch-and-learns and more!
• Community: You take pride in serving a community that offers a diverse landscape, tourist attractions, a booming downtown scene, a lively arts community, and a strong local business sector.

Fraud Alert: Please be aware of recruitment‑related fraud. Applicants interested in opportunities with Peterborough County should apply directly through posted vacancies on our Career Page. Peterborough County communicates directly with applicants and will never require payment or charge fees at any stage of the recruitment process or request sensitive personal information before an offer of employment has been formally accepted. 

For more information on our selection process and fraud alert information, please see our Careers Page. If you believe someone is impersonating Peterborough County or conducting fraudulent recruitment activity, please contact us immediately at [email protected].

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered will be used for the purpose of job selection.

Accessibility: Peterborough County embraces diversity and is an equal-opportunity employer. Accommodations are available for applicants with disabilities during the recruitment process. Join us in building a diverse and inclusive workplace! 

If you require this information in an accessible format, please contact the People Services Department at [email protected]. Candidates invited to participate in the selection process will be provided a full copy of the job description.