GM Operations Coordinator

YOUR ROLE
Are you someone who enjoys bringing organization, structure, and efficiency to a fast-paced leadership environment? As an GM Operations Coordinator, you’ll have a significant impact on the productivity and effectiveness of our business by providing dedicated administrative and operational support to three General Managers (GMs). This role is essential to keeping leadership teams organized, ensuring priorities stay on track, and enabling our leaders to focus on strategic business objectives.
We’re looking for a proactive, detail-oriented professional who demonstrates sound judgment, strong organizational skills, and a commitment to helping others succeed. The ideal candidate is comfortable managing competing priorities, anticipating leadership needs, and coordinating schedules, expenses, meetings, and events in a dynamic environment.
Must able to work: 7 AM - 3 PM PST

Your Impact
• Drive executive calendar management by prioritizing meetings, resolving scheduling conflicts, coordinating appointments, and protecting time for critical business priorities across three General Managers.
• Collaborate across the organization with leadership, HR, Finance, Legal, Product, Sales, Marketing, and other administrative partners to ensure effective communication, seamless coordination, and timely follow-through.
• Lead meeting and leadership team coordination by organizing recurring leadership meetings, preparing agendas and materials, coordinating attendees, tracking action items, and supporting leadership operating rhythms.
• Drive expense management and administrative operations by preparing and submitting expense reports, reconciling corporate card transactions, coordinating invoices and purchasing requests, and ensuring timely and accurate processing.
• Build and execute event and offsite plans by coordinating leadership offsites, team meetings, business dinners, all-hands meetings, and other company events, including logistics, scheduling, and vendor coordination.
• Coordinate business travel, including flights, hotels, ground transportation, itineraries, and related arrangements, as needed.
• Maintain clear communication and follow through on leadership commitments, ensuring key tasks, requests, and action items are tracked and completed.

 

Experience
• 5+ years of experience in executive assistance, personal assistance, administrative support, office coordination, or a related role.
• Ability to execute on plans, prioritize effectively, and act with urgency in a fast-paced environment.
• Agile, with a collaborative, curious, and inventive mindset.
• Demonstrates high emotional intelligence, sound judgment, discretion, and the ability to make thoughtful recommendations.
• Strong organizational skills and the ability to manage multiple priorities and changing schedules.
• Customer-focused mindset with a commitment to providing responsive, high-quality support.
• Driven to help others succeed and proactively anticipate the needs of leadership.
• Excellent verbal and written communication skills.
• Preferred experience supporting senior executives or multiple leaders, managing complex calendars, coordinating business travel, processing expenses, and planning meetings or corporate events.
• Proficiency with calendar management, expense reporting, and common productivity tools such as Microsoft Outlook, Excel, PowerPoint, and collaboration platforms.
• Ability to handle confidential and sensitive business information with professionalism and discretion.