Health, Safety, Environment and Quality (HSEQ) Administrator

SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.

For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.

Context

The HSEQ Administrator will provide administrative support for HSEQ initiatives and projects and support Reporting Manager, guide relevant support staff to deliver deadlines and ensure that all projects are delivered to the highest quality, following compliance standards and processes.

Missions/Main Duties

• Undertake health, safety, environment, and quality duties as directed by the HSEQ Manager consistent with the requirements of the BG&E HSEQ MS, the BG&E Global Standards, Legislation and related Codes and technical Standards.
• Maintain a functional line of reporting to the BG&E HSEQ Manager regarding all HSEQ matters.
• Support the Regional Office Leads or Directors to maintain HSEQ records and documented information.
• Ensure display of mandatory HSEQ information is clear and consistent throughout prominent locations of the workplace.
• Facilitate project teams to access HSEQ documented information and templates through nominated SharePoint platform. Including Project specific Management Plans and related sub-plans, applicable risk assessment and other supporting documents.
• Participate in International and State management system or other accreditation or certification audits for designed regional offices or related workplaces and work with the Regional Office Lead or relevant support staff.
• Assist with the implementation and of maintenance of workplace hazardous substances, dangerous goods, plant and equipment, and other registers as determined in the HSEQ Management Systems Manual are established and maintained.
• Provide administrative support to maintain region specific training and competency records, needs analysis, lunch and learns, attendance records and certificates of competency.
• Assist with the administration and maintenance of an Emergency Response Plan for the workplace including first aid equipment or emergency risk assessments.
• Assist with the maintenance, supply, storage and issue of employee personal protective equipment (PPE).
• Participate in HSEQ risk management processes for the workplace and its work activities to assist with determining overall health, safety, environment, and quality management requirements.
• Assist in the establishment and maintenance of regional office and project document filing system consistent with the requirements of the BG&E HSEQ MS.
• Assist monitoring and document management (retention) of project teams safe work method statements and related documents for high-risk construction work activities provided by contractors or supplied to clients as requested, prior to the commencement of work.
• Facilitate the dissemination of health safety environment information to all relevant personnel. Participate in toolbox talks, morning tea’s, briefings; or other consultative forums for health, safety, environment and quality matters as required.
• Assist in the completion of workplace inspections and audits; incidents; inspection and test procedures; appraisal of work practices; and product delivery and use are corrected in a timely manner to prevent recurrence.
• Provide administrative support to maintain Customer or Compliant and Lessons Learned registers and assist project teams/disciplines to collate records.
• Assist administration and monitoring of corrective actions implemented as a result of incidents, non-conformities or other deficiencies to ensure the effectiveness of such actions to prevent recurrence.
• Provide administrative support for incident reporting and collection of evidence, records or other documented information.
• In consultation with the BG&E Region Specific Return to Work Coordinator, assist the relevant Regional Lead/Director in the management of and project/workplace related:

Workers’ Compensation claim(s);

Return to work and injury management program; and

Implement timely reporting of potential or actual workers’ compensation claims to relevant parties.

Profile/Skills

• Formal Internal or External Lead Auditor certification to ISO 9001:2015 Quality Management Systems, ISO 14001:2015 Environmental Management Systems, or ISO 45001:2018 Occupational Health and Safety Management Systems is desirable.
• No less than three (3) years’ experience working in a similar HSEQ role, ideally providing support to an engineering consultancy or construction industry.
• Formal qualifications in health and safety or environmental disciplines desirable.
• Basic understanding of current applicable Work, Health and Safety or Environmental Legislation
• Experience monitoring and administration of preventative and corrective action plans.
• Proficiency with Microsoft Office applications such as Word and Advanced Excel.
• Experience with industry standard Third-Party or Contractor platforms for onboarding, induction and prequalification (e.g., Avetta).

Systra is an equal opportunities company; this position is open to all applicants.