This is position is only taking INTERNAL applications at this time.
Position is responsible for conducting all phases of the procurement process. Review and process department requisitions. Prepare and process all statutory required bids and quotes. Act as liaison between department and vendors to resolve procurement issues. Issue, monitor and audit contracts to ensure compliance with all standards.
Agency Summary
We are dedicated to upholding the highest professional standards while serving the community in which we work and live. We are committed to the enforcement of laws to protect life and property, while also respecting individual rights, human dignity, and community values. We are committed to creating and maintaining active police/community partnerships and assisting citizens in identifying and solving problems to improve the quality of life in their neighborhoods. The agency can do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.
Equal Employment Opportunity
The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.Provides the Department with contract financial management and procurement responsibilities.Works with divisions to issue and monitor contracts.Works closely with Corporation Counsel to assure contracts are in accordance with local ordinances, laws and statutes.Coordinates board approval contract process.Audits all contracts quarterly.Compile special reports and complete special projects upon request. Provide financial data and recommendations to management.Prepares and processes requisitions and vouchers.Researches, evaluates, and requisitions technology purchases and related services, supplies and equipment based on price, service, quality and warranty to meet the needs of the Department.Prepares and processes requisition forms. Recommends vendors.Confers with department/agency to determine purchasing needs.Develops fundamental specifications for items being purchased.Consults and corresponds with vendors.Composes written vendor correspondence.Determines appropriate method of competition as established by procurement state statute, rules and regulations.Administer, develop, monitor, and maintains payroll and purchasing functions.Tracks and monitors bid/quote processes.Processes procurement purchases.Completes purchase transaction, ensuring that purchase orders and all required documents are completed for public record.Attends periodic department/agency meetings and is prepared to provide specific procurement updates.This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.Bachelor's Degree in a business related field of study and two (2) years of related work experience. Any combination of education and work experience is acceptable. Knowledge of public procurement laws, ordinances, policies and other requirements governing public purchasing are preferred. Considerable knowledge of supply sources and of market and price trends. Considerable knowledge of accounting practices and procedures as they relate to governmental purchasing. Demonstrates a strong command of MS Word, Excel and Access. Demonstrates a high degree of integrity and is trustworthy. Ability to multi-task in a fast-paced environment and can adapt quickly to change. Ability to analyze and evaluate quotes, proposals and contracts. Ability to successfully solve fundamental procurement problems. Ability to obtain and interpret market prices and trends and apply these to procurement problems. Ability to effectively communicate both orally and in written form. Ability to maintain effective relationships with department/agency contacts and members of the vendor community. Ability to effectively manage time to meet deadlines. Ability to work well as a team member as well as independently.
If your qualifications meet the requirements of the posted position, your application will be referred to the hiring agency. Once the agency receives your application, all further communication during the interview and selection process will be handled directly BY THE AGENCY. It is IMPERATIVE that you record the contact information of the individual who is scheduling your interview. City-County HR will not have access to this information, is not involved in the interview or selection process, and can only confirm whether an application has been referred. After selection of the successful candidate, an official offer of employment will be made by HR.
Position requires the knowledge of established policies and procedures, which controls most of the incumbent's actions.