Office Assistant

Hiring for five (5) immediate positions in the Departments of: 

Fire Department: 

The Santa Clara Fire Department was established in 1854 when local residents formed the Columbia Hose Volunteer Fire Company. Today, the city has 9 fire stations (one more in design process) consisting of 8 engines, 2 trucks, 1 rescue/light unit, 1 hazardous materials unit, 1 ambulance and 2 command vehicles. The fire department is comprised of 175 personnel staffed across five divisions and serves a population of approximately 130,000 people spread over 18.4 square miles.  The Fire Administration Division provides management, organization, and support for the various divisions of the fire department actively engaged in the protection of life and property.  The Emergency Medical Services Division is responsible for training personnel to deliver pre-hospital emergency medical services to people who live, work and visit in Santa Clara.  The Community Risk Reduction Division is primarily responsible for fire safety education, fire cause determination, inspection of high hazard occupancies, and fire code enforcement. This division also maintains a vital role as technical consultant to the fire department, the City, and the business community, advising on site construction, process installation, and the safe use and handling of hazardous materials as outlined in federal, state, and local regulations. The Field Operations Division efficiently manages over 11,000 emergency responses annually.  The Training Division provides services to the Fire Department, other City departments, industry, and the community at large.

Parks & Recreation Department: 

The Parks & Recreation Department provides planning, development, operation, maintenance, and rehabilitation of the City's forty-five (45) parks, multiple open space sites, recreation buildings, picnic areas, trails and aquatic centers. The Department assists the public with facility rentals, community services, recreational enrichment programs and activities, special events, community gardening, fitness and wellness programs, as well as sports and aquatics opportunities for the enjoyment and quality of life for all ages and abilities.

The Position: 

The Office Assistant is an entry-level classification with an emphasis on performing a wide variety of clerical and office support duties for an assigned department. Assignments are generally limited in scope, contain fairly routine duties, and are performed within a procedural framework established by higher-level employees. Specific duties vary depending upon the department to which the incumbent is assigned. The Office Assistant is distinguished from classifications in the Office Specialist series in that classes in the latter series have a greater emphasis on typing duties and, at higher levels, on direct administrative support. 

The half-time position in the Fire Department works in person at department facilities Monday to Friday between the hours of 8:00am – 5:00pm.

These positions work in person at City facilities and may require flexible schedules including, days, evenings and weekends. 

The position with the Fire Department being filled is a 0.5 FTE position. The positions with the Parks & Recreation Department being filled are four (4) 0.75 FTE positions. The full-time salary range for this position is $69,932.76 - $89,384.40; however, benefits and the salary range for these positions will be prorated.  This eligible list may be used to fill other prorated or full-time positions in the City as they become available. These positions may be filled at or near the minimum of the salary range.

Additional Information: 

Applications must be filled out completely (e.g. do not write “see resume, NA, or personnel file.”). Years of experience are considered on the basis of full-time-equivalent experience (2080 hours per year). To receive consideration for the screening process, candidates must submit a 1) Cover Letter, and 2) Resume. Incomplete applications will not be considered.

Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov. Applications must be submitted by the filing deadline of August 25, 2026 at 4:00 PM.

THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED ABOVE.  IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT.MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS.  ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. APPLICANTS WILL BE CONSIDERED FOR POSITIONS ADHERING TO ALL APPLICABLE CITY POLICIES, INCLUDING BUT NOT LIMITED TO CMD 033- EMPLOYMENT OF RELATIVES.

EDUCATION AND EXPERIENCE

Minimum Education Requirements: 

Graduation from high school or possession of a GED

Minimum Experience Requirements: 

One (1) year of general clerical experience that includes public contact

Acceptable Substitution: 

Completion of thirty (30) semester units of coursework, or equivalent, from an accredited college or university may be substituted for the required year of experience

License/Certifications: 

Possession of a valid California Class C driver’s license may be required

Other Requirements:  

Must be able to perform all of the essential functions of the job assignment

Follow this link to view the entire Class Specification, which includes more information on Typical Duties and Knowledge, Skills, and Abilities.

Candidates must attain a passing score on each phase of the examination process to qualify for the Eligible List. A department interview may be required prior to appointment.

Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. 

VETERAN’S PREFERENCE POINTS: This position qualifies for Veteran’s Preference Points.  Applicants who have separated from service (Active Duty Status) must submit proof of honorable discharge (Form DD214) with their application at time of filing or will be ineligible to have points added to their final score.

The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or [email protected].