Paralegal

Department: Banking & Finance

Employment Type: Permanent

Location: Hong Kong

Description

Key Responsibilities

• Undertaking work in support of a team of fee earners, meeting an agreed target chargeable hours 
• Assisting the team with team-specific financials/matter management e.g. budgets, WIP, aged debt reporting 
• Undertaking various searches at the request of fee-earners 
• Drafting, amending and translating legal documents at the request of fee-earners 
• Primary line of communication between fee-earners and clients
• Ensuring that all new client matters are accurately set up in the client accounting and database system
• Maintaining and amending client records and contact names where appropriate
• Ensuring files are kept up to date (including filing of documents, emails and correspondence) when active and that files are closed/archived once the matter is concluded following instruction from the relevant fee-earner
• Undertaking and managing client specific BD arrangements for fee-earners, when necessary
• Delegating certain administration tasks received from the fee-earners as per the specific team workflow model 
• Providing complete assistance to all fee-earners and clients regarding various legal issues
• Leading the way with innovation, technology and tools by supporting and trialling new initiatives
• Primary contact for team-specific legal and business services queries as the embedded team support
• Screen incoming telephone calls, taking and relaying accurate messages where necessary. Where appropriate, arrange and set up conference and outgoing calls for the team
• Identifying and retrieving information necessary to support legal decision-making
• Such other duties as the firm may reasonably require from time to time

Skills, Knowledge and Expertise

• Relevant common law legal studies complete (LLB/LLM or equivalent)
• Previous legal experience on banking and finance transactions is preferred but not essential
• Previous experience of time entry principles to fully manage own targeted chargeable hours
• Accuracy and attention to detail
• Administrative and document management experience 
• Superior organisation, administration and communication skills to undertake work at a high-level and of a confidential nature 
• Ability to efficiently manage own time and prioritise workflow
• Ability to adapt to the continual roll-out of innovative tools and processes 
• Supportive of and able to demonstrate agile and flexible working
• Excellent communication skills in English and Mandarin (written and spoken)