Department Coordinator III

Department:

Location:

Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R109005

Minimum Requirements:

High School Diploma/GED and a minimum of four (4) years of relevant experience or an equivalent combination of education and experience. Grade 3 (Hourly)

Position Description:

The Department of Obstetrics, Gynecology & Women's Health is seeking a Department Coordinator III to perform all administrative duties for faculty onboarding (triptych, credentialing, hospital privileges), reappointments, Periodic Career Reviews, promotions, resignations, etc. for the University of Louisville (UL) and University of Louisville Physicians (ULP). This position will ensure Faculty and Nurse Practitioners credentials are current by working with them at times of renewal dates. The Department Coordinator III will assist with application completion to maintain hospital privileges, renewing medical licenses, etc. Onboard new faculty by facilitating all steps including human resources, credentialing, etc. This position is the point of contact to provide current credentials, TB results, liability insurance proof, proof of flu vaccine and any item requested by hospitals medical staff offices and ULP’s credentialing department for faculty and medical staff. This position will provide administrative support to the Executive Director and backup to Executive Assistant as needed.

Essential Duties and Responsibilities:

• Onboarding new faculty by managing process to include application process, criminal background, requesting reference letters and all other items required for triptych as well as information required by ULP. Coordinate new employee orientation for UL and ULP, trainings, meetings with hospital personnel and the medical staff office as needed.

• Process annual faculty reappointments.

• Process Periodic Career Reviews.

• Process faculty promotions.

• Managing the process of renewing KY medical licenses annually.

• Maintain copies of medical licenses, DEA, liability insurance certificates, TB results and proof of flu vaccine.

• Point of contact for the credentialing department, hospitals medical staff offices personnel regarding anything related to credentialing for faculty, midwives, nurse practitioners. Assist with faculty hospital privileges reappointments.

• Schedule meetings for Executive Director as requested.

Target Compensation Maximum:

$29.27

Target Compensation Minimum:

$19.51

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.