Document Imaging Specialist II

Job Title

Document Imaging Specialist II

Agency

Texas A&M University

Department

Office Of Admissions

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Temporary/Casual Staff (Fixed Term)

Job Description

What we want

The Document Imaging Specialist II, under supervision, prepares admissions-related documents for intradepartmental and external routing (entities include academic Colleges, academic departments, administrative departments, and external entities to the University).

What you need to know

Salary: $15.00/Hourly

Cover Letter & Resume: A cover letter and resume are strongly recommended

Position Details: This is a part-time position; benefits are not available for this role.

Qualifications

Required Education and Experience:

• High School diploma or equivalent combination of education and experience

• One year of related experience in general office or clerical work

Knowledge, Skills, and Abilities:  

• The ability to task-switch effectively and work cooperatively with others

• Knowledge of word processing and spreadsheet applications including Microsoft office and Google Suite

• Strong verbal and written communication skills

Responsibilities  

Document Imaging and Processing 

• Utilizes Document Imaging Workflow System (DIWS) and COMPASS to process applications and admissions-related documents. 

• Participates in maintaining the DIWS and in the retrieval and storage of documents as part of official records retention requirements. 

• Scans admissions documents and reviews computerized imaging indexes to ensure accuracy and adherence to quality standards. 

• Analyzes subject matter of documents to ensure accurate indexing for the DIWS. 

• Validates documents for release into the DIWS. 

• Maintains and utilizes appropriate logs for imaging work. 

• Assists with the imaging and reporting for electronic transcripts.

Image Management and Improvement 

• Approves the quality and accuracy of documents to be stored in the Imaging System. 

• Performs image manipulation functions. 

• Assists with data management and reconciliation for electronic transcripts

• Works to improve operations and streamline work processes to enhance service to applicants. 

Mail Processing and Document Management 

• Assists with name searching and assignment of UINs. 

• Assists with opening and preparing mail for processing.

• Assists with the batching of documents for storage and retention.

• Assists with large scale admissions mailouts.

• Assists with efforts to engage applicants and connect them their returned materials.

Quality Assurance and Data Management

• Assists with the reporting and cleanup of duplicate records.

• Assists with the reconciliation of data for large scale projects.

Who we are

The Office of Admissions handles freshman, transfer, graduate, international, and other applicant types who wish to apply to Texas A&M University. The office is also responsible for recruiting and enrollment of an academically prepared student body of all backgrounds that is geographically and economically varied. In addition, Admissions also offers several opportunities for prospective students and their families to visit campus throughout the year to learn about the rich traditions and culture of Texas A&M University. To learn more about us, please visit our website. https://admissions.tamu.edu/

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.   

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums  
• 12-15 days of annual paid holidays   
• Eight hours of paid sick leave and at least eight hours of paid vacation each month  
• Automatic enrollment in the Teacher Retirement System of Texas   
• Health and Wellness: Free exercise programs and release time  
• Professional Development: All employees have access to free LinkedIn Learning training and webinars 
• Employee Tuition Assistance and Educational Release time  for completing a degree while a Texas A&M employee  

For additional information on benefits Click here

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.  

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.