Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Student Life

Proposed Minimum Salary

$3,937.50 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Who We Are 

Student Life strives to enhance opportunities for students to participate fully in the University experience.  We do this by providing information, services, programs and involvement opportunities that facilitate responsible life choices and promote awareness of self and community.  Each of the program areas within Student Life has a specific mission, but one common goal: to provide education, outreach, and support to you. Learn more about our various program areas at https://studentlife.tamu.edu/.   

What We Want

The Administrative Coordinator II will support the education, promotion, and administrative needs of the Health Education and Promotion unit within Student Life. This role will contribute to the support of student mental health and well-being including workshop scheduling and tracking, budget tracking, assessment, inventory, reservations, and other related support tasks. This person should have strong communication skills (written and verbal), attention to detail, and be well versed in Microsoft Office products, as well as a commitment to a supportive role in the Department.

What You Need To Know

Salary Range: $47,250 - 51,975/annually.

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Responsibilities

Administrative Support Coordination

• Provide administrative support to the staff in Health Education and Promotion. Participates in planning and execution of administrative operations for Health Education and Promotion. Develops, monitors, evaluates, and ensures adherence to office procedures. Provides email, file, and calendar management and support. Fields questions over the phone and emails sent to office wide email accounts. Screens and refers questions from parents, students, and other visitors, and makes referrals to university offices, as needed. Maintains a variety of fiscal, administrative, and academic records, including confidential files. Coordinates daily workflow and resolution of complex, highly sensitive confidential matters. Coordinates meetings, seminars, and other special events, including travel to events for set-up or other logistics. Coordinates equipment inventory for office and staff. Uses initiative and independent judgment to relieve these staff members of routine and administrative matters: correspondence such as letters, memos, forms, manuscripts, reports, tables; calendar management, and scheduling appointments and meetings.

Event Support

• Provides management and support for key Health Education and Promotion programs and services including ordering supplies and scheduling facilities. Researches and analyzes administrative requirements for programs and projects. Provides information regarding administrative procedures, services, or programs. Manages office presentation requests, tracks data, and coordinates scheduling. Consults with staff to support program administrative needs. Including coordinating meetings, events, and special functions.  

Purchasing & Budget

• Develop, prepare, and manage the department’s annual budget. Monitor expenditures and ensure adherence to budgetary constraints.

Compliance and Policy Implementation

• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. Monitors compliance with policies and procedures.

Committees & Department Roles

• Serves as a representative on Department, Division, and University committees and task forces, at events, and to department stakeholders as assigned. Professional and administrative staff are expected to volunteer to assist other program areas within the department. Performs other duties as assigned.

Qualifications
Required Education & Experience:

• Bachelor’s degree or any equivalent combination of education and experience.

• Three years of experience in office administration. 

Preferred Qualifications:

• Bookkeeping and/or accounting experience

• Working knowledge of Workday, Concur and other TAMU software applications

Knowledge, Skills, and Abilities:

• Ability to multitask and work cooperatively with others.

• Knowledge of computer programs such as Microsoft Office including word processing, spreadsheet, database, and presentation applications. 

• Interpersonal and communication skills. 

• Planning and organization skills.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.   

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays   

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month  

• Automatic enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time  

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more   

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee  

• Living Well, a program at Texas A&M that has been built by employees, for employees 

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.