Admin Officer

Serving the needs of all families with young children, Carter’s Inc. is the largest North American apparel retailer exclusively for babies and young children, encompassing Carter’s, OshKosh B’gosh, Skip*Hop and Little Planet brands. Meaningful work, constant learning, genuine people, and a community guided by core values that promote inclusion and innovation is in everything we do. There are many reasons to build your career at Carter's.

The position is responsible for smooth administrative operations of Hanoi, HCMC and Cambodia offices, including main tasks as below:

Office Administration & Reception Tasks:

• Handle all administrative services provided in the office.
• Work closely with building management and vendors to ensure smooth office operation (including A/C, electrical system, water supply and drainage, Firefighting system, CCTV, Access system …)
• Maintain good office hygiene, security, pantry, stationery services.
• Do reception tasks regarding guest welcoming, maintain a professional front office greeting area.
• Assist in accommodation arrangement for guests like hotel sourcing, booking and negotiating for annual corporate rate.
• Support on domestic and international postage and courier, letter in/ out.
• Do translation of general business documents/ correspondences when necessary.
• Manage to maintain high security of the office.
• Check and handle monthly/ periodical payment requests.
• Manage and inspect performance of office supply vendors, propose improvements when needed.
• Source for options of office supplies, furniture and equipment, and other consumable items for management decision.
• Get involved in negotiating with vendors for quotation and service agreements.

Employee Services:

• Manage visa, work permit tasks.
• In charge of organizing annual health checks for staff and preparing related statutory reports.
• Corporate with building management to organize fire evacuation drill exercise as well as statutory safety training.
• Provide administrative supports on organizing staff activities and events like training seminar, engagement activities, Carter’s Cares, refreshment …
• Conduct office administration training when required.

Support to IT:

• Act as on-site supporter for IT HK and US to maintain good status of internet/ system connection/ printer/ conference equipment/ phone/ SAF/ inventory/ monthly payment …
• Support on troubleshooting ad-hoc issues.

Support to Finance:

• Assist HK Finance to develop documents and maintain internal accounting and administrative control processes.
• Support HK Finance team to coordinate with the external consultants to ensure fulfillment of statutory reports and domestic filling regulations.

REQUIREMENTS

• University Degree graduate.
• At least 5 years of working experience in related fields in MNC.
• Proficiency in fundamental MS skill like: MS Office, Outlook, SharePoint…
• Solid experience in working with related sectors of office affairs, office supply vendors.
• Good command of English.
• Hard working, able to work independently.
• Excellent organizational skill, multi-task management, strong execution skill