- Salary
- $2k – $2k
- Workplace
- Remote
- Type
- Full-time
- Department
- Operations
- Source
- RecruiterFlow
Description
HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next independent contracting opportunity.
Job Title: Remote Listing Operations Assistant (100% Work From Home)
Location: Remote from Latin America
Position Type: Full-time
Salary: $1,550 – $2,050 USD/month (depending on experience and qualifications)
Schedule: Full-time (Monday – Friday, 8:30 AM – 5:30 PM US Pacific Time (PST), including a 1-hour unpaid lunch break)
Job Overview
Our Client is a relationship-driven, top-producing real estate team based in Walnut Creek, California, serving Contra Costa County and surrounding communities. Operating with a commitment to clear communication, proactive guidance, and consistent execution, they deliver an exceptional client experience across every stage of the real estate buying and selling process. As a systems-driven, collaborative organization, they believe that operational consistency protects their brand reputation, relying on dedicated back-office professionals to keep every property transaction running seamlessly.
The Role
Key Responsibilities
Listing Coordination & Vendor Management
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Schedules and coordinates vendor appointments, including inspections, photography sessions, staging setups, and property preparation activities.
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Manages calendars, tracks project timelines, and proactively follows up on pending action items to keep listing launches on schedule.
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Identifies missing documentation or property details and proactively acquires required assets to prevent transaction bottlenecks.
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Communicates professionally across internal channels and with external clients, vendors, agents, escrow officers, and team members.
System Administration & Document Governance
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Maintains accurate records, transaction timelines, and customer data across multiple real estate software platforms (Follow Up Boss, AFrame, Disclosures.io, Glide, DocuSign, MLS, and Keller Williams Command).
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Prepares, organizes, archives, and uploads listing agreements, property disclosures, and compliance documentation into central digital files.
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Monitors task queues and CRM pipelines to ensure strict deadline compliance and eliminate operational oversights.
Process Improvement & Team Collaboration
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Supports internal department members to maintain high service standards throughout the listing lifecycle.
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Identifies opportunities to streamline administrative workflows, enhance organizational systems, and improve team SOPs.
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Assists with initial listing setups, administrative tracking, and client updates to ensure a smooth, transparent seller experience.
Required Qualifications
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Experience: 2+ years of administrative, operations, project coordination, or executive assistant experience (preferably supporting a US-based enterprise).
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Language Skills: Outstanding written and verbal English communication skills, equipped for professional, client-focused interaction.
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Organizational Mastery: Exceptional time management, detail orientation, and multi-tasking abilities with a history of tracking multi-step projects independently.
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Tech Adaptability: High comfort level learning and managing complex real estate and workspace software (Google Workspace, Slack, Canva, CRMs, and document platforms).
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Remote Workspace: Reliable high-speed internet, dedicated quiet home office setup, computer, webcam, and headset.
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Schedule Availability: Full availability to work Monday through Friday during US Pacific Time (PST) business hours.
Preferred Qualifications
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Prior real estate administrative, listing management, or transaction coordination experience.
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Experience using real estate CRM and transaction platforms such as Follow Up Boss, Disclosures.io, Glide, DocuSign, or local MLS platforms.
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Proven track record coordinating external vendors, complex scheduling, and multiple concurrent projects.
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Competitive Salary: Base compensation ($1,550 – $2,050 USD/month) commensurate with experience.
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Paid Time Off (PTO): 5 paid PTO days during the first year of employment (available post 90-day introductory period), scaling to 10 paid PTO days annually starting in year two.
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Remote Work Stipend: $100 USD monthly remote work stipend to offset healthcare, internet, or home office expenses (beginning post 90-day introductory period).
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Professional Growth & Equipment: Ongoing training, professional development opportunities, and potential company-provided equipment/reimbursements for long-term staff at company discretion.
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100% Remote Infrastructure: Predictable full-time hours (M-F, 8:30 AM – 5:30 PM PST) executed remotely within a supportive, team-oriented culture.
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.
Each application includes knockout questions designed to verify the minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES," as we are only able to hire Latin American talent based in Latin America.
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.