Human Resources Data Analyst

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

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Job Requisition ID:

2026-01478

Time Type:

Full time

Employee Group:

Staff

Job Category:

Analytics and Reporting

Employment Type:

Temporary

Department:

Human Resources - Operations, Benefits, and Systems

Hiring Range:

$67,688.63 - $84,610.79

Posting Information:
This posting is for an existing vacancy.

Term: 1 year
This position is being offered as a temporary contract.  

Job Description:

Primary Purpose

The Data Analyst supports the collection, maintenance, analysis, and reporting of Human Resources data to enable informed decision-making across the University. The incumbent assists in the development of HR reports, dashboards, and workforce metrics, ensures data integrity within HR systems, and provides analytical support for HR initiatives and operational activities. Working closely with HR stakeholders, the role contributes to reporting, process improvement, and data governance activities while maintaining the confidentiality and accuracy of employee information.

Key Accountabilities

Data Management and Quality Assurance

• Maintain and validate employee data within HR systems to ensure accuracy, consistency, and completeness.
• Conduct routine data audits and assist with data remediation activities to support compliance with established data standards.
• Investigate and resolve data discrepancies, working with HR stakeholders to improve data quality and reporting outcomes.
• Support system updates, testing activities, data conversions, and configuration changes to ensure ongoing data integrity.

Reporting and Analytics

• Develop and maintain regular HR reports, dashboards, and metrics.
• Analyze workforce trends including headcount, turnover, recruitment, retention, diversity, absence management, and compensation.
• Generate ad hoc reports to support HR leadership, faculties, and departments.
• Identify patterns and trends and present findings in a clear and meaningful manner.

Data Insights and Process Improvement

• Collaborate with HR stakeholders to understand reporting requirements and business needs.
• Assist in the development of automated reporting solutions and dashboard enhancements.
• Document reporting processes and create data definitions and reference materials.
• Participate in projects involving HR systems, data migration, and business process improvements.

Continuous Improvement

• Identify opportunities to streamline reporting processes and improve data collection methods.
• Support initiatives that increase reporting automation and self-service access to HR data.
• Participate in HR systems and analytics projects as required.
• Contribute to the ongoing enhancement of HR reporting and analytics practices..

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Required Qualifications

Education

• Undergraduate degree in Human Resources, Business Administration, Statistics, Mathematics, Data Analytics, Economics, Computer Science, Information Systems, Social Sciences, or a related field.
• An equivalent combination of education and relevant experience may be considered.
• Coursework in data analysis, statistics, research methods, business intelligence, human resources, or information management is considered an asset.

Experience

• 1–3 years of experience in data analysis, business intelligence, human resources, institutional research, or a related analytical role.
• Experience working with large datasets and producing reports for business stakeholders.
• Experience in a post-secondary or public-sector environment is considered an asset.

Knowledge/Skills/Abilities

• Strong analytical and problem-solving skills.
• Exceptional attention to detail and commitment to data accuracy.
• Ability to explain technical information to non-technical audiences.
• Strong organizational skills and ability to manage competing priorities.
• Demonstrated commitment to confidentiality and ethical handling of sensitive information.
• Proficiency in Microsoft Excel, including advanced formulas, pivot tables, and data analysis functions.
• Experience with data extraction and validation.
• Knowledge of reporting and visualization tools such as Power BI, Tableau, or Cognos.
• Familiarity with HR information systems (PeopleSoft, Workday, or similar systems) is an asset.
• Basic understanding of statistical methods and data visualization best practices.

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion.  As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or 519-888-4567, ext. 45935.