Administrative Assistant

About CCS

CCS Facility Services is one of the largest building service contractors in the United States, providing expert janitorial and facility engineering services to thousands of commercial businesses with a deep bench of experienced cleaning and engineering professionals. Guided by a Service Heart we are a company Built to Serve with a passion to exceed our customer’s expectations. 

Acerca de CCS

CCS Facility Services es uno de los proveedores de servicios para edificios más grandes de los Estados Unidos, que brinda servicios de limpieza e ingeniería de instalaciones y edificios a miles de empresas comerciales con un amplio grupo de profesionales experimentados en limpieza e ingeniería. Guiados por un Corazón de Servicio, somos una empresa dedicada a Servir con pasión para superar las expectativas de nuestros clientes.

Job Overview:

As an Administrative Assistant at CCS Facility Services, you will play a crucial role in supporting the efficient functioning of our day-to-day operations. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication and multitasking skills. This role offers the opportunity to work in a collaborative and fast-paced environment, contributing to the overall success of our organization.

Key Responsibilities:

• Maintain a well-organized and efficient office environment by managing supplies, equipment, and coordinating office logistics.

• Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries with professionalism and courtesy.

• Assist in scheduling appointments, meetings, and events, ensuring all logistics are coordinated seamlessly.

• Prepare, edit, and proofread documents, reports, and presentations, maintaining a high level of accuracy and attention to detail.

• Manage data entry tasks, maintaining accurate and up-to-date records in databases and spreadsheets.

• Collaborate with various teams within the organization, providing administrative support as needed.

• Prepare meeting materials, take meeting minutes, and assist in organizing and coordinating team meetings.

Qualifications:

• Proven experience as an Administrative Assistant or in a similar role.

• Fluency in both English and Spanish is required.

• Strong organizational and multitasking abilities.

• Excellent written and verbal communication skills.

• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).

• Detail-oriented with a high level of accuracy.

• Ability to handle sensitive and confidential information with discretion.

• A proactive and positive attitude with a willingness to learn.

• High school diploma or equivalent

• Must be 18 years of age or older.

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

• Attendance/Punctuality- Is consistently at work and on time.

• Dependability- Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan

• Safety and Security- Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly

Schedule:

• Monday to Friday

Work Location: In person

Pay $20/ hour depending on experience

CCS Facility Services is an equal opportunity employer and encourages candidates of all backgrounds to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.