Assistant Property Manager – Mixed Residential & Commercial Portfolio

 Assistant Property Manager – Mixed Residential & Commercial Portfolio

Location: Etobicoke, Ontario
Position Type: Full-Time

Base pay up to 70k

Position Summary

Our client is seeking a motivated and detail-oriented Assistant Property Manager to support the management of a diverse portfolio of residential and commercial properties located in Etobicoke. The successful candidate will work closely with the Property Manager to ensure the efficient day-to-day operation of the portfolio, maintain strong tenant relationships, coordinate maintenance and service requests, and support financial and administrative functions.

This position offers an excellent opportunity for a property management professional looking to advance their career within a dynamic and growing real estate management organization.

Key Responsibilities

Property Operations

• Assist in the day-to-day management of residential and commercial properties.
• Conduct regular property inspections to ensure buildings, common areas, and grounds are maintained to company standards.
• Coordinate maintenance requests, work orders, and service calls with tenants, contractors, and on-site staff.
• Monitor and follow up on preventative maintenance schedules and capital projects.
• Assist with vendor management, including obtaining quotations, scheduling work, and ensuring service quality.

Tenant Relations

• Serve as a primary point of contact for residential and commercial tenants.
• Respond promptly and professionally to tenant inquiries, concerns, and service requests.
• Assist with tenant move-ins, move-outs, and occupancy-related matters.
• Support lease administration and ensure compliance with lease obligations.
• Foster positive tenant relationships to promote tenant satisfaction and retention.

Financial & Administrative Support

• Assist with rent collection, arrears follow-up, and tenant account reconciliation.
• Support budget preparation and monitor operating expenses.
• Review and process invoices, purchase orders, and contractor payments.
• Maintain accurate property records, tenant files, contracts, and correspondence.
• Prepare reports and documentation for ownership and management review.

Compliance & Risk Management

• Assist in ensuring compliance with applicable legislation, building codes, health and safety regulations, and company policies.
• Support fire and life safety inspections and maintain related documentation.
• Coordinate insurance claims and incident reporting when required.

General Support

• Provide administrative support to the Property Manager and management team.
• Assist with special projects, tenant communications, and operational initiatives.
• Participate in after-hours emergency response on a rotational basis, as required.

Qualifications

• Minimum 2–5 years of property management experience, preferably within mixed residential and commercial portfolios.
• Post-secondary education in Property Management, Business Administration, Real Estate, or a related field is considered an asset.
• Working knowledge of residential tenancy legislation and commercial lease administration.
• Strong understanding of property operations, maintenance coordination, and tenant relations.
• Experience with property management software and Microsoft Office Suite.
• Valid Ontario Driver’s License and access to reliable transportation preferred.

 

Please forward your CV to [email protected]