Accounting Technician

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture on the Department of Human Resources website. Read on to find out more about this opportunity.

Marin County Fire Department: Our employees are important assets in the actualization of our mission. They each play a vital role and carry the responsibility to express our department values in their daily work. Click on the “MCFD” link to learn more about our department and the people who make our organization a great place to work: MCFD

Service - Teamwork - Operational Readiness - Professionalism

Under the general supervision of the Administrative Services Director, the Accounting Technician’s focus will be providing technical and complex fiscal and clerical support to the Fire Department’s administrative team – Finance and Personnel. Some duties may include: 

• Audit, analyze, and process complex payroll transactions involving multiple bargaining unit agreements, special compensation provisions, overtime, callback, standby, acting pay, and other premium pays associated with 24-hour operations.
• Review and reconcile payroll records, timesheets, leave balances, and automated payroll reports to ensure accurate compensation, benefit deductions, and compliance with County policies, labor agreements, and regulatory requirements.
• Research and apply payroll rules and compensation provisions contained in Memoranda of Understanding, personnel rules, payroll procedures, and applicable laws to resolve complex payroll issues and discrepancies.
• Coordinate payroll activities with supervisors, timekeepers, Human Resources, and County payroll staff to ensure timely and accurate payroll processing for employees working variable schedules, shift assignments, on-call rotations, and emergency response deployments.
• Prepare payroll analyses, reconciliations, and management reports; identify trends and processing issues; and recommend procedural improvements to enhance payroll accuracy, efficiency, and internal controls.

Most work is performed on the computer using a variety of databases which include Excel, MUNIS ERP, ExecuTime, Vector Solutions, and Google. Knowledge of Excel is required and while knowledge of other systems is highly desirable and are not required, the ability to learn new computer systems quickly, successfully enter data accurately, and extract data efficiently from several systems is essential. 

There is currently one (1) full-time (37.5 hours per week) regular hire Accounting Technician position within the Fire Department. This is an on-site position, Monday through Friday schedule, reporting to the Fire Department Administration location - 1600 Los Gamos, San Rafael. 

The eligible list from this recruitment will also be used to fill future vacancies (regular, fixed term, full-time, part-time, contingent) in other County departments. If you are interested in working in a department other than those mentioned above, please consider applying to this recruitment.

Our Highly Qualified Candidate is a detail-oriented professional with demonstrated experience working with complex payroll, workforce scheduling, staffing, billing, financial, or related business systems in a public-sector, public safety, or similarly regulated environment. Experience interpreting and applying labor agreements, personnel policies, payroll rules, and premium pay provisions is highly desirable. The ideal candidate has experience maintaining accurate records, analyzing and reconciling complex data, identifying and resolving discrepancies, and preparing clear, audit-ready reports.

The successful candidate is organized, dependable, and capable of managing competing priorities while exercising sound judgment in a fast-paced operational environment. Experience supporting 24/7 operations, including variable schedules, shift staffing, on-call assignments, overtime, callback, standby, and other specialty compensation programs is highly desirable. Candidates with experience using workforce scheduling, rostering, payroll, billing, or enterprise financial systems—including Munis or similar large-scale automated systems—are encouraged to apply. Strong analytical skills, attention to detail, customer service orientation, and the ability to learn and apply complex rules, procedures, and system processes are essential.

QUALIFICATIONS

Knowledge of:

• Principles and practices of accounting and financial record keeping and report preparation.
• Principles and practices of auditing and reconciling a variety of financial and accounting documents and records.
• Computer applications related to the work, including word processing, spreadsheet and data base applications.
• Procedures, terminology and forms related to the functional area(s) to which assigned.
• Standard office practices and procedures, including the operation of standard office equipment.
• Basic budgetary principles and terminology.
• Business arithmetic.

Ability to:

• Perform specialized and complex accounting, financial and/or budgetary support work
• Prepare a variety of complex financial, accounting and statistical reports, journals and ledgers.
• Review, audit and reconcile financial, accounting and budgetary documents and records.
• Enter a variety of information into automated financial, accounting & statistical reporting systems.
• Interpret, understand and explain complex accounting and financial policies, procedures and transactions.
• Conduct accounting, financial and budgetary research.
• Make accurate financial and statistical calculations.
• Organize own work, setting priorities and meeting critical deadlines.
• Provide lead direction to staff on a day-to-day or project basis.
• Establish & maintain effective working relationships with those contacted in the course of the work.

MINIMUM QUALIFICATIONS: 

Typically, equivalent to completion of two (2) years of college (60 semester or 90 quarter units) with major course work in accounting, bookkeeping or a field related to the work AND two (2) years of accounting or financial office support experience. Additional experience as outlined above may be substituted for the required education on a year for year basis.

If you have questions concerning this position announcement, please contact Linda Kline at [email protected].

All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.

Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list.  The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.

Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.