Accounts Receivable Assistant

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Closing Date:

Type of Position:

ClericalNo

Job Type:

RegularNo

Institution Name:

University of Arkansas Community College Rich Mountain

The University of Arkansas Rich Mountain’s main campus in Mena is situated on a pristine 40-acre campus at the foot of Arkansas’ second highest peak, Rich Mountain, with satellite campuses located in Waldron and Mount Ida.

A two-year public community college offering six associate degrees, seven associate workforce degrees, fifteen technical/certificate programs and a growing list of athletic programs, UA Rich Mountain provides transformative education to all learners with an average 14:1 student to faculty ratio.

Thank you for your interest. We hope you’ll be joining us in the heart of UARM’s Buck country soon!

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process, please notify Human Resources. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 394-7622 ext. 1570.

Department:

Business Affairs

Summary of Job Duties:

The Accounts Receivable Assistant reports to the Vice Chancellor of Finance and is responsible for maintaining the College's accounts receivable records and related financial transactions. This position supports student financial services by processing payments, monitoring account activity, administering payment arrangements, coordinating collection efforts, processing refunds, reconciling daily receipts, maintaining records, and providing front-desk support. The position requires accuracy, confidentiality, excellent customer service skills, and the ability to work collaboratively with students, faculty, staff, and external organizations.

Regular, reliable, and non-disruptive attendance is an essential function of this position. The employee must be able to establish and maintain effective working relationships with students, faculty, staff, and the public while providing professional and courteous customer service.


Essential Duties and Responsibilities

· Monitor and maintain student account activity and accounts receivable records.

· Communicate with students, parents, sponsors, and third parties regarding account balances and payment options.

· Process and receipt payments received through cash, check, credit card, and electronic payment methods.

· Establish, manage, and monitor student payment plans and electronic payment arrangements.

· Coordinate collection activities, including state setoff collections through the Arkansas Department of Finance and Administration and external collection agencies.

· Process student financial aid refunds and tuition refunds.

· Perform daily cash drawer reconciliations and prepare related balancing and closing reports.

· Secure funds and ensure vault and Business Office security procedures are followed.

· Provide front desk and customer service support for the Business Office.

· Issue, track, and maintain records for facility keys.

· Scan, file, and maintain accounts receivable and related financial records in accordance with college record-retention requirements.

· Assist with preparation and maintenance of documentation for audits and compliance reviews.

· Assist with administration and distribution of Form 1098-T information.

· Provide backup support for accounts payable and other Business Office functions.

· Assist with incoming and outgoing mail processing as needed.

· Perform other duties as assigned by the Controller, Vice Chancellor of Finance, or Chancellor.


College-Wide Expectations

· Perform duties in accordance with college policies and procedures.

· Promote respect, dignity, inclusion, and excellent customer service.

· Demonstrate effective communication, teamwork, organization, and professionalism.

· Support student success and the community college mission.

· Participate in professional development and continuous learning.

Qualifications:

Minimum Qualifications

· Associate degree in accounting, business administration, finance, office administration, or a related field; or an equivalent combination of education and relevant experience.

· Experience in accounts receivable, bookkeeping, accounting support, banking, cash handling, or related financial operations preferred.

· Knowledge of basic accounting principles and financial recordkeeping.

· Proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook.

· Ability to perform mathematical calculations accurately and maintain detailed financial records.

· Strong organizational, customer service, and interpersonal skills.

· Ability to maintain confidentiality and handle sensitive financial information.

· Ability to identify discrepancies, research issues, and resolve problems effectively.

· Ability to communicate effectively in both written and verbal formats.

· Ability to prioritize multiple tasks while meeting deadlines.

Qualification Equivalencies:

Additional Information:

Commensurate with education and experience.Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Special Instructions to Applicants:

Allyson Miller
Vice Chancellor of Finance
479.394.7622 EXT 1500

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

No Background Check Required

The University of Arkansas Rich Mountain is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

N/A

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes