Administrator

We currently require an administrator to work within our Glasgow team supporting the Fitout division.This is a varied role that requires strong administrational skills as well as having the ability to communicate across all levels.This role will include general administration; collating compliance information from operations ensuring the dashboard checks are in place, filing test sheets, general management of time sheets and assisting with O&M manuals .Ideally you will have worked within the construction industry and have experience of working in a busy administrator role. We are looking for highly enthusiastic and motivated individuals who are able to adapt to new procedures and enjoy working in a team environment.Experience of Microsoft Office applications is essential a working knowledge of Word, Excel, Internet and email. Key DutiesWork closely with Project Administrator and team colleagues to provide assistance and cover, as necessary and ensure a seamless service provision across business requirements.General photocopying, scanning and typing, preparation of presentations / reports, taking minutes at meetings, as required.Archiving returned site files.Process weekly timesheets and issue to Payroll.Management of weekly van mileage and inspection logs.Reconciliation of all weekly operative and managers credit card transactions, logging and issuing to accounts.Co-ordination of all annual leave within the business unit, update labour resource tracker, liaise with payroll.Management of monthly Contract Manager Deliverables, logging and reporting to Operations Director.Assist in the production of Operations & Maintenance Manuals for various Projects (previous experience would be desirable though full training will be given); chasing outstanding information from all involved in Projects (Sub-Contractors / Suppliers / Design Team)Management of site drawing registers and distribution of drawings to relevant parties.Cover Reception as and when required.Person SpecificationThe successful candidate will have:Strong administration skills including being able to effectively organise their workload.Experience of administration in a busy environment.The ability to use Microsoft Word and Excel.Good communication skills, being able to communicate well both internally and externally.Valuing People at Morris & SpottiswoodMorris & Spottiswood is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.One of our core values is to ‘Value People’. We are passionate about investing in people and genuinely take care about what we do and how we do it. This ensures that the working environment, staff, suppliers and the communities we serve always remain at the front-of-mind.Put simply, a diverse and inclusive workforce opens our business up to a much wider talent pool and greater innovation and creativity through teams with different experiences, backgrounds and education.Applications are welcome from enthusiastic and motivated individuals who can adapt quickly to new procedures and enjoy working in a team environment.