Administrative Assistant/ Back Office at Embassy of the Arab Republic of Egypt, Berlin

The Embassy of the Arab Republic of Egypt in Berlin is seeking a highly organized, proactive, and friendly Administrative Assistant — someone who can keep the office running smoothly, support our diplomatic mission, and occasionally appreciate a good reference to pyramids, or the fact that “we’ve been doing administration for more than 6,000 years.”

## Tasks

As an employee in the Back Office, you will serve as a key member of our team, ensuring effective coordination, communication, and administrative organization. You’ll support daily embassy operations, assist diplomats and colleagues, and help create a welcoming environment that reflects Egypt’s hospitality and professionalism.

**Key Responsibilities (this includes but not limited to):**

• **Provide administrative and clerical support** to the embassy & its departments
• **Manage schedules, appointments, and official meetings**, ensuring everything runs on time.
• **Draft, proofread, and prepare correspondence, reports, press reviews, verbale notes, and documentation** in German, English, and/or Arabic. Multilingual precision is essential.
• **Handle incoming calls, consulate visitors, and inquiries** with professionalism and warmth, offering the level of hospitality Egypt is famous for — even when the caller has had a long day.
• **Assist in coordinating events, cultural programs, and official functions**.
• **Maintain and organize files, databases, and office supplies**, keeping our internal world in order.
• **Support consular services and general embassy operations** as needed, jumping in wherever help is required. (Think of it as being part of a well-orchestrated team.)
• **Contribute to a positive working environment**, acting as a reliable, supportive colleague and strengthening the team spirit that keeps the embassy running smoothly.
• **Handle VAT procedures** — the less glamorous but very important part of embassy life.
• **Assist with preparations and logistics for official visits**.
• **Embrace a role where everything is interconnected**, giving you exposure to a wide range of tasks and experiences across diplomacy, culture, administration, and consular work. No two days are identical — which keeps things interesting.

## Requirements

• A permanent residency permit or the German nationality
• A University Degree in a relevant field
• Proven experience in administrative, office management, or similar roles
• Excellent communication skills in **English** and **German** (Arabic is a significant advantage)
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize in a dynamic environment
• Proficiency in Microsoft Office and general office software
• Professional demeanor, discretion, and a collaborative spirit
• IT is a huge plus

## Benefits

**What we offer is a** chance to contribute to Egyptian–German relations, opportunities to grow professionally in a diplomatic environment and a team that combines seriousness in work with a touch of Egyptian humor and hospitality