Assistant to the Chair and Office Manager

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Job Title:

Assistant to the Chair and Office Manager

Department:

FAES | Agricultural, Environmental and Development Economics

Serves as primary administrative and programming support to Chair, faculty, and staff in the Department of Agricultural, Environmental, and Development Economics (AEDE). Provides a coordinated point of contact and support for AEDE faculty and staff. Provides general office coordination and support for AEDE facilities.

 

Administrative and Programming Support for AEDE Faculty and Programs:

• Provides a coordinated point of contact and support for AEDE faculty and staff.
• Coordinates conference room and support room scheduling for AEDE faculty, staff, students, and outside users.
• Coordinates onboarding for AEDE faculty, staff, and student employees, and manages visits by department visitors.
• Provides logistical support for AEDE faculty, staff, and student employment searches and for AEDE events.
• Coordinates AEDE faculty and staff annual reviews and promotion and tenure processes.
• Maintains: department policy and procedures documents and other administrative documents; department directory and list-serves; department shared files and drives.
• Manages votes and elections in the department.

 

Administrative Support for AEDE Department Chair:

• Provides administrative support for the department Chair such as calendaring and meeting arrangements, event invitations/organization/logistics.
• Serves as HR Manager Liaison on behalf of the faculty manager.
• Serves as department Chair contact for college and university leadership and administration.
• Coordinates faculty and staff meetings including taking and distributing minutes.
• Coordinates and tracks department annual reporting and other administrative reports as required.

 

Office and Space Management for AEDE: Provides general office support and coordination functions for AEDE including:

• Manages key and card reader access for AEDE personnel.
• Manages requests for repairs, refurbishment, and other maintenance in facilities controlled by AEDE.
• Recruits, supervises, and manages student employees providing front desk and administrative support.
• Oversees AEDE mail delivery.

 

Other duties as assigned in support of AEDE faculty, staff, and students.

 

Required Qualifications:

• High School diploma or GED.
• Expert user of Microsoft 365 Office Suite and Zoom.
• Minimum of 4 years’ relevant experience.
• Excellent oral and written communication skills.
• Ability to work according to CFAES Principles of Community.

 

Preferred Qualifications:

Associate's or Bachelor’s degree.

6 years of relevant experience preferred.

Additional Information:

This job profile is an Administrative Assistant 4 (T4 level) on the career roadmap.

The offer for this position will fall within the positions pay range based on internal equity, unit’s available budget, and the candidate’s qualifications.

This position is a Classified Civil Service position which includes 180 probationary period; it is a regular, fulltime position with benefits including pension options.

Location:

Agricultural Administration (0003)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

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The university is an equal opportunity employer, including veterans and disability.