Contract Specialist (LTE)

Want to help deliver the infrastructure and facilities that support one of the nation's most vibrant and innovative cities?

The City of Bellevue is looking for a Contract Administrator to join our team and play a key role in the procurement and administration of major capital projects. This LTE position offers an exciting opportunity to work alongside engineers, project managers, contractors, consultants, and city leaders to help manage complex contracts and procurement activities that advance critical community investments.

As a Contract Administrator, you will support project delivery by coordinating competitive procurements, reviewing contract requirements, monitoring contractor performance, supporting budget and compliance activities, and helping ensure projects remain aligned with scope, schedule, and regulatory requirements. You will also have the opportunity to work with a variety of project delivery methods, including Design-Build and General Contractor/Construction Manager (GCCM) procurements.

This is an ideal opportunity for a procurement, construction management, or project administration professional who enjoys solving problems, managing complex processes, collaborating across multiple stakeholders, and contributing to projects that make a lasting impact on the community.

Performs duties and responsibilities commensurate with assigned functional area within a city department which may include, but are not limited to, any combination of the following tasks:

• Assists with or performs the preparation and review of specifications for contracts for new or replaced equipment and/or facilities.
• Monitors and facilitates the progress of projects through contract review, bid process, and all phases of contract completion.
• Provides follow-up and detailed work to ensure orderly and effective project implementation, including the development of forms and procedures.
• Coordinates the review and inspection of contractual specifications for compliance with Federal and State requirements.
• Coordinates the completion of assigned tasks with other departments, outside contractors, consultants, and representatives of government.
• Investigates and defines problem areas, conducts studies and prepares reports recommending solutions or courses of action related to contract administration.
• Monitors department operating and project budgets; projects financial needs necessary to provide capital for project requirements.
• May oversee the work of technical and clerical employees engaged in supporting departmental administrative functions.
• Trains individuals on procurement methods, practices, and policy.

Supervision Received and Exercised:

• Works under general supervision.
• No formal supervisory responsibilities but may oversee or direct the work of support staff, contractors, and/or volunteers.

Knowledge, Skills, Abilities and Competencies

• Knowledge of the laws, rules and regulations controlling budgetary, fiscal, and contract procedures of City government.
• Knowledge of the principles and practices of automated information systems, office procedures, and data processing.
• Skill in interfacing effectively in a complex and dynamic work environment.
• Skill in good listening and communications.
• Skill in preparing clear and comprehensive technical reports, recommendations, and proposals, verbally and in writing.
• Skill in reading and comprehending technical specifications, laws, and codes as they relate to contract administration.
• Ability to work independently on complex tasks and non-routine matters.
• Ability to communicate verbally and in writing, with contractors, consultants, employees, and other departments.

Education, Experience, and Other Requirements

• College-level coursework or graduation from an accredited two-year or four-year college or university with a degree in construction management, project management, business administration, or other related fields.
• Five or more years of professional related experience in public sector procurement, project management, construction project management related to assigned functional areas. Prefer experience in alternative delivery method procurements – General Contractor/ Contract Management (GCCM), Design-Build (DB), and/or Progressive Design-Build (PDB.)
• Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

Physical Demands:
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms.
• Vision abilities required by this job include close vision and the ability to adjust focus.
• The employee may be required to push, pull, lift, and/or carry up to 20 pounds.
• The noise level in the work environment is usually moderately quiet.

FLEXIBLE/HYBRID WORKING: 

A hybrid work schedule is available for this position after an orientation period. Remote work for this position is subject to the department's operational needs and will be discussed with candidates during the selection process. Full-time remote work is not an available option. Once hired, employees must reside in the State of Washington and within reasonable commuting distance to Bellevue City Hall.

Limited Term Employee (LTE): A fully benefited employee appointed to serve in a position scheduled to work a minimum of 30 hours a week for a specific project with a specific ending date which is anticipated to last more than five months but in no event longer than three consecutive years (36 months).