JOP Court Clerk

Summary of Responsibilities:

This position provides legal, clerical and administrative support to the court. The Court Clerk prepares and submits a wide variety of legal filings, documents and reports. This position requires a high level of trust, accountability and the ability to maintain confidential information.

Essential Responsibilities and Functions:

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment of this position.

• Answer phone and direct calls where appropriate (at times high volume)
• Review and process online payments
• Review and respond to emails with attorneys
• Process tickets daily to include manual entry and uploads
• Enter documents on video magistrate as needed for the Judge to see defendants in jail
• Receive and properly apply county funds for traffic and criminal cases
• Responsible for balancing all financial transactions at the end of each day
• Maintain Judges' docket and scheduling dates for court hearings and other scheduled events
• Monitor tickets to ensure payment, coordinate warrants with Troopers or Deputies and apply fees as appropriate
• Monitor contracts for probationary period and issue dismissals when appropriate
• Run multiple reports on a daily, weekly or monthly basis for distribution, collection or notification
• Update and scan case records and file cases
• Assist the Judge in court as necessary
• Perform other duties as assigned or needed

Knowledge, Skills and Abilities:

• Excellent verbal and written communication skills
• Strong computer skills to include proficiency in Microsoft Office applications
• Ability to work independently under general direction
• Excellent interpersonal skills, including ability to deal effectively with all levels of employees, elected officials and the general public
• Time management skills
• Good problem solving skills
• Strong administrative skills; organizing, prioritizing, accuracy and attention to detail
• Ability to multi-task and handle a wide variety of stressful conditions

Minimum Qualifications:

• Must have a high school diploma (or GED certificate) and
• Knowledge of legal procedures, terminology and court systems. Experience in county government or as a Paralegal preferred
• Experience working with Microsoft Office applications i.e. Outlook, Word and Excel
• Excellent knowledge of business practices and English grammar
• Ability to communicate clearly both orally and in writing and to maintain confidentiality
• Must be able to work with co-workers, employees and elected officials in a pleasant, professional manner
• Must be able to work under pressure, produce accurate work and meet established deadlines
• Must be punctual, dependable, resourceful and able to work independently