Administrative Assistant for Human Resources

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Job Title:  

Administrative Assistant for Human Resources

Agency:

Southern Regional Technical College

Job Requisition ID:

JR0000007529

Shift:

Day (United States of America)

Compensation Details:

SALARY: $37,500
BENEFITS: THIS POSITION IS ELIGIBLE FOR STANDARD STATE OF GEORGIA BENEFITS.

Job Description:

JOB SUMMARY

The Administrative Assistant for Human Resources provides administrative and operational support to the Vice President for Human Resources, Human Resources Director, and Human Resources department. The position serves as the primary point of contact for the department, responding to routine inquiries, coordinating requests for assistance, and directing matters to appropriate HR personnel. Responsibilities include managing the Vice President's calendar, coordinating departmental scheduling and activities, administering assigned HR processes, and maintaining accurate and confidential records. The position requires strong organizational and communication skills, sound judgment, discretion, and the ability to manage competing priorities while supporting efficient and responsive HR operations.

MAJOR DUTIES

• Provides comprehensive administrative support to the Vice President for Human Resources and Human Resources Director, including correspondence, document preparation, and coordination of departmental activities;
• Manages the Vice President's calendar, including scheduling meetings and appointments, coordinating arrangements, and assisting with the management of competing priorities;
• Serves as the primary point of contact for the Human Resources department, managing incoming telephone calls, general HR email correspondence, and routine inquiries; providing information regarding established procedures; and directing matters requiring specialized assistance or leadership involvement to appropriate HR personnel;
• Monitors and coordinates incoming HR work orders and requests for assistance, resolving routine administrative matters, referring requests requiring specialized attention to appropriate HR personnel, and tracking outstanding requests to ensure timely follow-up and resolution;
• Coordinates and administers the College's FMLA, approved and contingent leaves of absence, and leave donation processes, including eligibility verification, required notifications and designations, leave tracking, employee and supervisor communications, recordkeeping, reporting, and completion of employer documentation for related insurance claims;
• Serves as the primary point of contact for employees and supervisors regarding these leave processes, providing guidance on eligibility, documentation requirements, and established procedures while referring complex or unusual matters to the Vice President for Human Resources;
• Coordinates routine departmental administrative activities, including purchasing, invoice processing, supply management, equipment and inventory needs, and related operational support;
• Prepares correspondence, reports, spreadsheets, presentations, certificates, and other materials to support departmental operations, employee recognition, professional development activities, and HR leadership;
• Maintains organized and confidential departmental administrative records in accordance with established procedures and applicable records retention requirements;
• Supports the Human Resources Generalist in maintaining accurate, organized, and confidential personnel records, including assisting with the conversion, organization, and maintenance of electronic personnel files in accordance with established procedures and records retention requirements;
• Provides administrative support for departmental projects, meetings, committees, and special initiatives as assigned by HR leadership;

·         Serves as a Campus Security Authority as defined by the Clery Act, forwards reports of crimes to the Campus Police Department, and participates in annual Campus Security Authority training;

• Participates in assessment, planning, budgeting, and staff development; and
• Performs other duties as assigned.

COMPETENCIES

• Knowledge of modern office practices, administrative procedures, customer service principles, and routine Human Resources processes
• Ability to provide accurate and responsive assistance regarding established procedures while recognizing matters requiring specialized knowledge, additional research, or referral to appropriate HR personnel
• Ability to exercise sound judgment, discretion, and professionalism when handling confidential employee information and sensitive personnel matters
• Strong organizational and time management skills, including the ability to independently manage routine administrative responsibilities, prioritize competing demands, and meet established deadlines
• Strong interpersonal and oral and written communication skills, including the ability to interact professionally and effectively with employees, applicants, supervisors, and the public
• Proficiency in office technology and administrative systems, with the ability to prepare accurate documents, maintain organized records, and demonstrate attention to detail

MINUMUM QUALIFICATIONS

• Associate Degree in Business Administrative Technology *and* One (1) years of related work experience *or* High school diploma *And* Two (2) years of related work experience

PREFERRED QUALIFICATIONS

In addition to the minimum qualifications:

• Experience providing administrative support in a Human Resources office or similar professional environment
• Experience coordinating FMLA, leaves of absence, or other employee leave administration processes
• Experience using human resources information systems, electronic records management systems, or related administrative technology
• Familiarity with Human Resources policies, procedures, and employment-related practices

 NOTICES

• For assistance/accommodations with the application/interview process, contact April Bentley, Human Resources Director at [email protected] or 229-217-4255.
• All required education credentials, license, certification and/or registration must be submitted prior to employment.
• References will be checked.
• Post offer requirements following a conditional offer of employment to include a criminal history records check, a motor vehicle records check, and as applicable, pre-employment/random drug testing, credit history records check, fingerprinting records check, medical examination, psychological screening, and test for deception.

SRTC STATEMENT OF EQUAL OPPORTUNITY

Equal opportunity and decisions based on merit are fundamental values of the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Southern Regional Technical College is an equal opportunity employer. All employment processes and decisions, including but not limited to hiring, promotion, and tenure shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the person is being considered. At the core of any such decision is ensuring the institution’s ability to achieve its mission and strategic priorities in support of student success.

The following person(s) have been designated to manage inquiries regarding the nondiscrimination policies: Darbie Raines and Mary Beth Watson. At Southern Regional Technical College (SRTC), the Title IX (student complaints) and Section 504 Coordinator is Darbie Raines, SRTC-Moultrie 800 Veterans Parkway North, Moultrie, GA 31788, Building A, (229) 217-4145, [email protected]. The Title VI, VII, and Title IX (employee complaints) Coordinator is Mary Beth Watson, SRTC-Moultrie 800 Veterans Parkway North, Moultrie, GA 31788, Building A, (229) 217-4207, [email protected].

Minimum Qualifications:

Associates degree in Business Administrative Technology *and* One (1) year of related work experience - -OR - -High school diploma or equivalent *and* Two (2) years of related work experience.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.