- Salary
- $75k – $127k/yr
- Location
- Public Safety Training Facility - Frederick, MD, MD
- Department
- Management
- Experience
- 3+ years
- Closing date
- Today
- Source
- GovernmentJobs
Description
Exempt; full-time; 40 hours per week; Monday - Friday; 8:00 am - 4:30 pm; partial telework may be available in accordance with Division policies; full benefits
This position is responsible for coordinating and managing all financial operations for the Division of Emergency Management. The staff member oversees financial reporting activities, including the preparation and maintenance of monthly, quarterly, and annual reports, while ensuring compliance with grant requirements and applicable federal, state, and local laws and regulations. Responsibilities include reviewing and analyzing financial data and documentation related to grants, procurement, budgeting, expenditures, and other fiscal activities. The position manages the division's budget, monitors financial performance, and prepares a variety of fiscal and budgetary reports throughout the year to support operational and strategic decision-making. Work is performed under the general supervision of the Deputy Director of Emergency Management.
NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate, with limited exception.
Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.
TOTAL COMPENSATION PACKAGE:
Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.
- 11 days of Vacation leave with increase after 2 years of employment
- 15 days of Sick leave with unlimited annual carryover
- 11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays)
- Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
- Employee Health Center with no or low-cost primary and urgent care
- 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
- County and Employee funded Defined Benefit Pension Plan
- Vesting after 5 years of service
- Additional service credit for eligible previous public service, military service, etc.
- Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
- Generous Tuition Reimbursement Program
- Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan
NOTE: Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year.
For more information, visit our benefits page on the Frederick County Government job opportunities webpage.
- Review financial documents and reports for accuracy and compliance with established requirements
- Prepare and process financial transactions in the County’s financial system
- Serve as the Division’s subject matter expert for INFOR electronic financial system
- Analyze expenditure patterns and investigate irregular or unexpected financial activity
- Prepare budget projections and related financial summaries to support planning and decision-making
- Reconcile financial data, analyze variances, and prepare summary reports for management review
- Assist in the development of the Division’s annual operating budget
- Provide secondary review of financial documentation to ensure accuracy and adherence to requirements
- Support routine financial activities related to program revenues, tenant accounts, or other assigned fiscal areas
- Monitor accounting transactions for assigned grants and ensure compliance with funding requirements
- Review and approve financial transactions as a delegated approver in accordance with County policies
- Ensure compliance with procurement requirements and communicate policy updates to staff as needed
- Review and approve procurement card statements, perform reconciliations, and coordinate required documentation in the automated procurement system
- Coordinate purchasing activities and conduct financial analysis to support procurement decisions
- Assist with Capital Improvement Project planning, procurement and reporting
- Coordinate requisition and purchase order processes and ensure documentation is complete and accurate
- Monitor open purchase orders and ensure timely use of encumbered funds
- Assist with contract management activities, including reviewing agreements and monitoring renewal timelines
- Prepare routine financial reports for internal and external stakeholders
- Coordinate the distribution of program revenues in accordance with established procedures
- Assist with grant budgeting, reporting, and financial oversight activities
- Support responses to grant audits and monitoring activities
- Develop and maintain systems for tracking financial transactions and preparing reimbursement requests
- Assist with maintenance of shared drive and SharePoint site
- Collaborate with County budget staff and Division leadership to prepare and reconcile the annual budget and related adjustments
- Perform other related duties as required
To perform this job successfully, an employee must be able to perform all essential functions satisfactorily. Any employee's position may not be assigned all functions or equipment listed above, and the examples may not cover all functions or equipment that may be assigned. Reasonable accommodations may be provided to enable individuals with disabilities to perform their essential functions.
The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.- Associate’s degree in accounting, finance, business administration, or a related field
- Minimum of 3 years of experience in accounting, finance, business administration, or a related field
Substitutions for the above-listed required education and experience are a Bachelor’s degree with 1 year experience as described above.
KNOWLEDGE/SKILLS/ABILITIESA successful incumbent operating in this role displays the following:
- Advanced knowledge of budget preparation, government accounting, and generally accepted accounting principles
- Advanced knowledge of governmental accounting and financial reporting standards, rules and regulations
- Knowledge of grant rules and regulations
- Knowledge of payroll rules and regulations
- Skilled in the use of applicable computer programs and software (e.g. Microsoft Office, Infor, InSight)
- Skilled in various financial analysis and writing
- Ability to perform accurate math and clerical skills
- Ability to compile, analyze and verify fiscal and statistical information
- Ability to make independent decisions with minimal supervision, prioritize work and complete assigned duties
- Ability to maintain attention to detail
- Ability to exercise discretion and sound judgement
- Ability to manage time and resources effectively
- Ability to communicate effectively
PREFERENCE MAY BE GIVEN FOR:
- Advanced degree in accounting, financial management, business administration, or a related field
- Current CPA certification
- Experience with INFOR
- Related work experience in municipal/local government
- Procurement and contract administration work experience
- Related grants administration work experience
- Work experience in the public safety field
PHYSICAL REQUIREMENTS / WORKING CONDITIONS:
- While working in this position, the employee is required to constantly sit
- While working in this position, the employee is required to constantly work indoors
- Failure to meet or maintain the minimum qualifications or additional requirements may result in disciplinary action up to and including termination
- Ability to provide own transportation to meetings and work locations, as needed
- Available for varied work hours to accommodate meetings or other departmental commitments
KIND OF EXAMINATION (may include):
- An evaluation of training and experience
- One or more interviews
Skills
Contract ManagementComplianceProcurementCPA