Administrative Specialist – Accounting/HR Support

Summary

A well-established international food equipment company is seeking a Japanese-English bilingual Administrative Specialist to support human resources, accounting administration, and general office operations. This position will assist with HR coordination, basic accounting support, office management, and a variety of administrative functions. The ideal candidate is organized, detail-oriented, and enjoys supporting multiple business functions in a collaborative office environment.

Responsibilities of the Administrative Specialist:

• Support day-to-day human resources, administrative, and office operations.
• Coordinate recruiting activities, onboarding, and employee records.
• Assist with payroll, benefits administration, and HR documentation.
• Support basic accounting functions, including invoice processing, AR/AP documentation, and record management.
• Prepare and maintain business documents, reports, and company records.
• Coordinate with external vendors, including payroll, accounting, and insurance providers.
• Manage office supplies, facilities, and general office operations.
• Provide administrative support to management and perform other related duties as assigned.

Requirements of the Administrative Specialist:

• Bachelor's degree or equivalent work experience.
• Minimum of 5 years of experience in administrative, HR, office management, or accounting support roles.
• Business-level proficiency in both Japanese and English.
• Basic knowledge of accounting principles and office administration.
• Experience supporting HR functions, including onboarding, payroll, and employee records, is preferred.
• Strong organizational, multitasking, and time management skills.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Excellent communication and interpersonal skills with the ability to maintain confidentiality.