People & Culture Operations Specialist (Temporary Role)

Worker Type

Contractor

Job Description

 

Assignment Duration: Temporary (Project-Based)

Position Summary

The Specialist will work as part of the People & Culture organization to audit, clean up, and migrate our consultant documentation and data using Workday. This role will create standard guidelines for the handoff of information between legal, P&C, and the hiring manager. The Specialist will develop a SharePoint page for consultants and hiring managers as a one stop information source to get instructions, be directed to assistance, and find standard process documents. This role ensures total compliance within Workday, resolves data discrepancies, and improves the overall hiring manager and consultant experience by creating clear documentation and establishing a process for on-going monitoring.

Key Responsibilities

Document Audit & Data Alignment

• Identify executed agreements for all in-scope consultants. This includes Master Services Agreements (MSAs), Contracts, Statements of Work (SOWs), and Task Orders.

• Match all physical and digital documents to the corresponding consultant profiles in Workday.

• Audit Workday records to identify data entry errors or profile mismatches.

• Resolve all compliance errors and data discrepancies discovered during the audit.

Candidate Compliance & Tracking

• Review active consultant profiles to ensure all required documentation is fully uploaded.

• Verify active status details including exact start dates, end dates, and work authorizations.

• Follow up directly with onboarded consultants to chase and secure missing training completions and signed policy documents in Workday.

SharePoint Migration & Process Improvement

• Migrate the Consultant Management Project from the People Leader SharePoint site to the Legal SharePoint site.

• Establish a dedicated path and folder structure on the Legal site specifically tailored for hiring managers.

• Develop the site with the consultant, hiring manager, and task manager in mind to solve for hiring, onboarding, granting systems access, deprovisioning, compliance training/document completion, extensions, termination, and fast-paced turnover of consultants.

• Draft a simplified Standard Operating Procedure (SOP) guide to help hiring managers easily navigate the consultant onboarding steps.

Qualifications & Skills

• Proficiency in Workday is preferred, specifically with worker profiles and document management.

• Expertise in SharePoint site administration and data migration.

• Strong attention to detail for auditing complex legal vendor documents (MSAs, SOWs).

• Highly collaborative style, capable of working across multiple functional areas to represent the People & Culture team

• Strong follow up skills, with attention to detail

• Effective time management and organizational skills

• Excellent oral/written communication, interpersonal, teamwork, and relationship-building skills with the ability to interact effectively with team members and stakeholders in the development of handoff guidelines.

• Ability to understand and adapt to rapidly changing priorities and to prioritize accordingly

• Flexibility, strong work ethic, and a strong desire to get stuff done

• Have an analytical mindset and have a track record of being a self-directed problem solver

Project Summary

The temporary worker will optimize the consultant management process by focusing on three main pillars:

• Data Integrity: They will audit legal documents (MSAs, SOWs, Contracts, Task Orders), match them to Workday profiles, and fix data entry errors.

• Onboarding Compliance: They will verify active candidate data (dates and authorizations) and chase consultants to complete mandatory training and policy sign-offs.

• System & Process Migration: They will move the consultant process from the People Leader SharePoint to the Legal SharePoint and create a simplified, one-stop information source for the consultant lifecycle catered to consultants, task managers and hiring managers, including a simplified step-by-step SOP guide for hiring managers.

Physical Demands
Ability to work in an office or home office environment (Constant)
Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent)

Clearance Level

 

No Clearance

AeroVironment considers several factors, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

ITAR Requirement:

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Benefits:  AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown.  For more information about our company benefit offerings please visit:  http://www.avinc.com/myavbenefits.

We also encourage you to review our company website at http://www.avinc.com to learn more about us.

Principals only need apply.  NO agencies please.

Who We Are

Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we’ve been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world’s most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution’s permanent collection in Washington, DC.

Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty – and succeed.

What We Do

Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems.  Agencies of the U.S. Department of Defense and allied military services use the company’s hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition.

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.

ITAR

U.S. Citizen, U.S. Permanent Resident (Green Card holder), asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) or a person approved for an export license from the appropriate governing agency.